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2019 MarsdenLR 2220

HIGH COURT MALAYA KUALA LUMPUR
KOK ZI YAO & ORS – Appellant
Versus
LKT VENTURES SDN BHD & ORS – Respondent
[Suit No: WA-24NCC-327-06/2019]



Important Points

Statutory notice requirements for meetings must be strictly adhered to, and non-compliance renders the meeting invalid.

Subject

Corporate Law - Company Meetings

Act Referred

Companies Act 2016: S.206, S.316

Headnote

Statute Analysis: The case revolves around the validity of an Extraordinary General Meeting held on April 15, 2019, under the Companies Act 2016. The Plaintiffs alleged that the notice was not compliant with the statutory requirements for notice duration. Facts of the Case: The Plaintiffs were removed as directors without adequate notice, raising concerns of legality under sections 206(2) and 316(1).

Findings of Court:
The Court found the meeting and all resolutions to be null and void due to insufficient notice.

Issues: The main issue addressed was whether the thirty-four days short notice invalidated the resolutions passed during the EGM.

Ratio Decidendi: The Court reasoned that statutory notice requirements are critical and non-compliance renders meetings invalid, referencing prior case law.

Result: The reading of results states that the court grants all prayers in the originating summons which declare the meeting and resolutions void.

Petitioner Advocates:Ng Yih Miin ,Respondent Advocate: Abdul Fareed Abdul Gafoo,Noramira Abd Hamid

Table of Content
1. court decisions on the validity of resolutions based on sufficiency of notice. (Para 1 , 2)
2. importance of correct notice duration for company meetings. (Para 4 , 5 , 16)
3. statutory notice requirements must be adhered to. (Para 17)
4. invalid meetings cannot be validated by attendance. (Para 22 , 36)
Anand Ponnudurai JC:

(Enclosure 1)

[1] Vide encl 1, the Plaintiffs in their Originating Summons pray for the following orders:

1. Mesyuarat Agung Luar Biasa pada 15 April 2019 adalah tidak sah;

2. Kesemua resolusi pada hari tersebut adalah tidak sah;

3. Kesemua plaintif dikembalikan semula ("reinstate") sebagai Pengarah Defendan Pertama;

4. Senarai Proxy dan Penyerta pada Persidangan tersebut dibekalkan kepada pihak Plaintif-plaintif;

5. Resolusi syarikat dibekalkan kepada Plaintif-plaintif;

6. Defendan untuk membekalkan rekod kewangan dan akaun dengan alasan-alasan untuk setiap kewangan untuk setiap bulan termasuk bulan-bulan di mana Plaintif-plaintif dipecat sebagai Pengarah Defendan sehingga pelupusan kes derivative yang bakal akan dimulakan;

7. Suatu Injunksi untuk menghalang Defendan dan pengarah-pengarah defendan secara sendiri dan/atau ejen-ejennya dan/atau pekerja-pekerjanya dan/atau penjawat-penjawatnya dan/atau selainnya untuk mengeluarkan wang di dalam akaun Defendan untuk keuntungan peribadi sehingga pertikaian antara pihak-pihak dapat diselesaikan kecuali dengan izin Mahkamah;

8. Suatu Injunksi untuk menghalang Defendan dan pengarah-pengarah defendan secara sendiri dan/atau ejen-ejennya dan/atau pekerja-pekerjanya dan/atau penjawat-penjawatnya dan/atau selainnya memindahkan dan/atau melaksanakan permindahan dan/atau memberi efek kepada permindahan syer mereka;

9. Perintah-perintah sedemikian yang berbangkit seperti yang diperlukan untuk memberi kesan kepada Perintah-Perintah yang telah dipohonkan di atas;

10. Ganti rugi Am yang ditafsirkan;

11. Ganti rugi Teladan;

12. Kos; dan

13. Relief selanjutnya dan/atau relif lain yang mana Mahkamah Yang Mulia ini fikirkan patut dan suai manfaat untuk diberikan dalam kesemua keadaan.

[2] The Plaintiffs' prayers in paras 7 and 8 above essentially seeks interim injunctive relief pending the full disposal of a derivative action to be filed by the Plaintiffs.

[3] However, at the hearing date on 12 December 2019 learned counsel of the Plaintiffs informed that the Plaintiffs were withdrawing prayers 7 and 8 whereby it is noted that the Plaintiffs application for leave to commence a derivative action is set for hearing on 20 January 2020 in another Court ie Kuala Lumpur High Court Suit No: WA-24NCC-364-07/2019.

[4] The background facts of the matter are briefly as follows:

i) It is not disputed that the three Plaintiffs were Directors of the First Defendant company whereas the Second and Third Defendant were also Directors of the First Defendant at all material times;

ii) The Plaintiffs' received notices dated 29 March 2019 from the First Defendant's Company Secretary informing that an EGM was to be convened on the 15 April 2019 to consider resolutions to remove the three Plaintiffs as Directors of the First Defendant with immediate effect; and

iii) The EGM proceeded on 15 April 2019 and the resolutions were passed resulting in the removal of the Plaintiffs as Directors of the First Defendant. Hence this application.

[5] The Plaintiffs in their initial written submissions contend that the application herein relates to two important issues which needs to be decided by this Court which are as follows:

a) Whether the resolution passed on the 15 April 2019 to remove the Plaintiffs as Directors are null and void because the special notice and notice of EGM that were sent via Certificate of Posting on the 1 April 2019 is short of the 14 clears days required by s 206(2) and s 316(1) of the Companies Act 2016 ( CA ); and

b) Whether the current surrounding situation taking into account the conducts of the Second and Third Defendants warrants the ancillary relief's and injunctive relief as prayed for

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