Class

Appropriate aut

R.35 Date of recognition. - Sections 3 and 24(2)(d).

The recognition given to a school shall be effective from the date decided upon by the appropriate authority and ordinarily recognition shall be given from the date of commencement of the next academic year.

R.36 Opening of new classes in schools. - Sections 3 and 24(2)(a).

No recognized school without giving full justification and without prior approval of the appropriate authority, shall open any new class other than which have received approval from the appropriate authority.

R.37 Closing down of a school or any class in a school. - Sections 3 and 24(2)(a)(c).

No managing committee shall close down a recognized school or an existing class in such school during the session without giving full justification and without the prior approval of the appropriate authority.

R.38 Existing schools to seek recognition afresh. - Sections 3 and 24(2)(a)(b) and (d)

[(1) All existing schools shall be required to submit application in Form-II prescribed for recognition alongwith demand draft of Rs. 1000/- for Primary/Middle School and Rs. 2000/- for High/Senior Secondary School in favour of Director upto 31st March, 2004. Each school shall submit its plan for improving its infrastructure where it does not conform to the provisions of these rules alongwith application spread over a period of two years where specific milestone shall be fixed for every six months.]

(2) Every existing recognized school or schools which are already affiliated with Boards or Council of Indian School Certificate Examination other than Board of School Education, Government after obtaining No Objection Certificate (NOC) from the Government shall be deemed to have been recognized under Section 4 of the Act and shall be subject to the provisions of the Act and these rules :

[Provided that when any such school does

R.39 Review of recognition after every five years. - Sections 3 and 24(2)(a)(b) and (d).

The recognition granted to schools affiliated to any board shall be reviewed after every [ten years]. If the managing committee fails to comply with any of the conditions and facilities specified in these rules, the appropriate authority can withdraw its recognition after giving a reasonable opportunity and one months time to show cause of the proposed action.

R.40 Financial aid. - Sections 3 and 24(2)(a)(b) and (d).

Recognition granted under these rules shall not entitle for financial aid or any other benefit from Government.

R.41 Recognition to lapse if not availed of within a year. - Sections 3 and 24(a)(b) and (d).

The recognition granted to a school shall lapse unless it is availed of within a year from the date on which it is to be effective.

R.42 Lapse of recognition in other cases. - Section 3 and 24(2)(a)(b) and (d).

(1) The recognition of school shall lapse if -

(a) a recognized school cease to exist; or

(b) a school is transferred to a different building or locality not already approved by the appropriate authority; or

(c) school is transferred to a different managing body/trust or individual or a group of individuals not already approved by the appropriate authority; or

(d) School changes its names without the approval of appropriate authority.

(2) Where one or more of the conditions of recognition, specified in these rules, are not complied with by any recognised school, the appropriate authority shall, by a written notice, draw the attention of the school to such non-compliance and if within thirty days from the date of service of such notice, any such condition for the recognition is not complied with, the recognition granted to such school shall, on the expiry of t

R.43 Suspension or withdrawal of recognition. - Section 3 and 24(2)(a)(b) and (d).

(1) The appropriate authority may withdraw/suspend the recognition of a school after giving a reasonable opportunity against the proposed action to be taken against the school in the following circumstances :

(a) if a school ceases to fulfil any requirement of the Act or any of the conditions of these rules;

(b) if a school is found involved in mal-practices such as mass copying in public examination conducted by any Board or bogus enrolment or tempering of records or non co-operation to appropriate authority its recognition shall be withdrawn without any notice and the concerned Board shall be intimated (be asked to withdraw its affiliation);

(c) if the managing committee of the school obtains recognition by fraud, mis-representing or suppressing any particulars or after obtaining recognition fails to continue to comply with any of the conditions specified in these rules the appropriate authority af

R.44 Restoration of recognition. - Sections 3 and 24 (2)(a)(b) and (d).

Recognition once withdrawn or lapsed shall not be restored until the appellate authority is satisfied that the reasons which led to the withdrawal or lapse of recognition have been removed and the school complies with the provisions of these rules.

R.45 Authorities to which appeals may be preferred section 3 and 24(2)(a),(b),(c), (d) and (g).

(1) Every appeal against refusal by the appropriate authority to open a new school or accord recognition to a school or withdrawing recognition from an existing school shall be made to the appellate authority.

(2) Every such appeal shall be made in writing and shall be accompanied by a copy of the reasons for the refusal to open a new school or to accord recognition or withdrawal of recognition, as the case may be :

Provided that every such appeal shall be made in writing within a period of thirty days from the date of the receipt of such communication.

(3) The appellate authority shall dispose of the appeal within six months from the date of presentation of the appeal and if the appeal is not disposed of within that period, the order for the withdrawal for recognition shall stand cancelled.

(4) On hearing an appeal under sub rule (3), the appellate authority may after giving the

R.46 Objects of Grants. - Sections 24(2)(a) and 3

The sole objective behind the grant-in-aid by the Government for a limited number of posts is to promote expansion of education without interfering with day to day managing committee and running of these private institutions in the State. Grant-in-aid are sums of money which are annually set apart from the general revenues. Such grants are given only for purposes connected with secular instructions without reference to any religious instructions and under the rules given hereafter.

R.47 Sanction of the Department. - Sections 24(2)(a) and 3.

Wherever, under these rules, the approval/sanction of the Department is required, the same may be obtained from Director through the District Education Officer/District Primary Education Officer. The Director have the right to review/revoke the sanction/orders issued by the District Education Officer/District Primary Education Officer as the case may be.

R.48 Sanction of Government required in cases not provided for Section 24(2)(a)(b) and 3

No grant from Government funds may be made, increased or withdrawn otherwise than as provided in this chapter, except with the previous sanction of Government.

R.49 Source of grants and to whom payable. - Sections 24(2)(a)(b) and 3

Grants awarded under the rules of this Chapter are payable out of State revenue to : -

(a) primary schools and primary stage of Middle, Secondary and Senior Secondary Schools.

(b) Middle schools or Middle stage of Secondary/Senior Secondary Schools;

(c) Secondary/Senior Secondary Schools;

(d) Special grant to special schools.

R.50 Correspondence with the Department. - Sections 24(2)(a)(b) and 3

All correspondence with the Department on the subject of grant-in-aid must be addressed to the District Education Officer/District Primary Education Officer by the manager of the school.

R.51 Conditions of grant. - Sections 24(2)(a), (b) and 3.

(1) The managing committee of the schools seeking grant-in-aid have to give Following undertaking : -

(a) that it shall comply with the provisions of the Act and these rules;

(b) that it shall fill in the posts in the school with the Scheduled Castes and the Scheduled Tribes candidates in accordance with the instructions issued by the Department from time to time and also maintain the roster and other connected returns in this behalf;

(c) that it shall pay, the pay and allowances, pension, gratuity, of the staff within first week of every month. Failing which, Director may pay such sum of money as is found to be due to any employee from such school, out of the aid payable to the aided school.

(d) that it shall fill in for such number of posts in the school as have been approved by the Department without any discrimination or delay and strictly as per the recruitment rules, presc

R.52 Aid to existing school. - Sections 24(2)(a)(k) and 3

Existing aided schools on the grant-in-aid list of the Department, so long as they fulfil the conditions for receiving grant-in-aid, shall continue in the aid list and no fresh school shall be brought on the list of grant-in-aid in future.

R.53 Form of grants. - Sections 24(2)(a)(k) and 3

The existing system of Kothari grant and Maintenance grant shall cease to exist from the date of publication of these rules in the Official Gazette. Under the new scheme the salary grant alone will be paid by the Government to the existing aided schools in the State under these rules.

R.54 Salary grant. Section 24(2)(a)(k) and 3

(1) The salary grant shall be calculated @ 75% or the amount fixed by the Government from time to time on the basis of the difference between the approved expenditure and the approved income made during the previous year by the school as detailed below :

(a) approved expenditure shall include salaries of teaching and non-teaching staff appointed on the sanctioned posts approved by the Department including Dearness Allowance, House Rent Allowance, City Compensatory Allowance, Gratuity etc. etc. as given below : -

(i) salary of teaching staff including Dearness Allowance, House Rent Allowance, City Compensatory Allowance;

(ii) Salary of Non-teaching staff including Dearness Allowance, House Rent Allowance, City Compensatory Allowance;

(iii) salary of Class-IV (Group D Employee,) including Dearness Allowance. House Rent Allowance, City Compensatory Allowance;

(1) The managing committee of the school shall submit the claims of salary grant on the basis of deficit of actual expenditure and income during, the previous year ending 31st March, in the prescribed proforma appended as Form III to the District Education Officer/District Primary Education Officer before the 31st May positively in triplicate along with certificates required by the Department, The school authority shall also append the audit report of Chartered Accountant or qualified Auditor approved by the Department.

(2) The claims so received from the schools shall be scrutinized and checked with the original documents of the school by the Section Officer (SAS) of Finance Department within one month from the date of receipt.

(3) The District Education Officer/District Primary Education Officer after making such enquiry into the matter, shall forward all the claims indicating the actual deficit of the school of the prece

R.56 Conditions of inadmissibility of grant. - Sections 24(a)(k) and 3

(1) In order to be eligible to receive grant-in-aid, a school shall employ adequate number of qualified teaching and other staff as approved by the Department under the norms of post fixation or as has been specified by him from to time to time.

(2) The pay of unqualified teachers shall not be admissible charge for the assessment of grant-in-aid for the school.

(3) The Department may exclude from employment in any recognised school a teacher whose certificate has been withdrawn or who has after due enquiry declared unfit to be a teacher b the Department.

(4) No aid shall be admissible on any special increment, allowance or financial benefit given to the employees by the managing committee at its own level.

(5) No aid shall be granted in respect of any employee who is retained inservice subsequent to the attainment of the age of superannuation, except where a teacher, head of the s

R.57 Enrolment and attendance. - Sections 24(2)(a)(b) and 3.

The number of students on the rolls of an aided school shall not fall below the number on the basis of which aid was initially granted to such school and the number of working days of such school shall not fall below 220 in a year and where the number of students fall, below seventy-five percent of the first mentioned number or the number of working days falls below 220, a proportionate reduction of post shall be made in the grant-in-aid payable to such schools.

R.58 Maintenance of acquittance roll. Section 24(2)(a)(b) and 3

The managing committee of the school shall maintain a bill register showing exact amount of payment to the employee such as basic pay, dearness allowance, house rent allowance, city compensatory allowance etc. and also the deductions/subscriptions made by the managing committee, failing which the grant payable to the school shall not be assessed/released by the Department.

R.59 No grant for teachers of uneconomically small class - Sections 24(2)(a)(b) and 3

No grant shall be admissible to the managing committee for the teachers found surplus by the inspecting officer on the basis of student teacher ratio below the norms as fixed by the Department from time to time, after giving reasonable opportunity to the managing committee.

R.60 Grant not admissible on the salary of manager - Section 24(2)(a)(b) and 3

If the manager of a school is working on a salaried basis, no ant shall be admissible in relation to the Salary to such manager.

R.61 Audit - Section 24(2)(A) and 3

(1) The grant released by the Department shall be audited annually by such agency as may be specified by the Department.

(2) Any recovery pointed out in the audit shall be taken into account in the next year's claim/grants in case no representation against such recovery is received from the school authority within one month from the date of receipt of the audit report.

R.62 Stoppage reduction or suspension of grant-in-aid - Section 24(2)(a) and 3

(1) The Director is competent to stop, reduce or suspend the grant-in-aid at any time subject to provisions of these rules and due to following reasons;

(a) if any or more of the conditions for the recognition, discipline, organization or instructions in school are unsatisfactory; or

(b) if the managing committee of the school fails, without any sufficient cause, to comply with any provisions of the Act or these rules, or

(c) if as a result of lack of discipline, the academic standards are likely to be adversely affected; or

(d) if one or more of the conditions for the recognition of school or the grant of any aid to a school has/have been violated;

(e) if the managing committee of the school fails to initiate or finalize disciplinary action against an employee who has been placed under suspension, pending contemplation of such disciplinary action, in accor

R.63 Powers of Department regarding grants. - Sections 24(2) and 3

Government may review or modify the entire grant-in-aid scheme at any time without assigning any reason at its discretion depending on its state of finance.

R.64 Procedure of payment of salaries and deposits. - Section 24(2), 3 and 8

(1) The managing committee of the schools shall pay the salary and allowances to the school staff by the 7th of the following month.

(2) The managing committee of the school shall open apart from the school fund account an account to be called " School Staff Account" in a Nationalized or a Schedule Bank for the payment of salary to the staff.

(3) The school staff's account shall be operated jointly by the manager and head of the school or in his absence by a member of the staff authorized by managing committee to act as head of the school.

(4) Every employee working in the aided school on the sanctioned post, shall also operate a saving account in the same bank where the "school staff account" of the managing committee are in operation.

(5) A separate account of each employee for contributory provident fund shall be operated by the managing committee and the employees share of con

R.65 Managing committee to pay salary and allowances. - Sections 24(2), 3 and 8

(1) The managing committee of a school, in relation to which aid has been reduced or suspended, shall, if it runs the school after such reduction or suspension of aid, discharge the obligation referred to in sub-section (2) of section 10.

(2) Non-payment of salary, gratuity, pension etc. by the managing committee to their employees for which the grant-in-aid was released to the concerned managing committee, it shall be lawful for the Director to pay out of the aid payable to the aided school such sum of money as is found to be due to any employee from such school.

Cha.3 School Property

R.66 School property. Sections 24(2) 3, 7

School property means all movable and immovable property belonging to or in the possession of a school and all the rights and interests, in or arising out of such property, building and its appurtenance, play grounds, hostel, furniture, books, apparatus, maps equipment, utensils, cash, reserve funds, investment and bank balances.

R.67 Particulars of school property to be furnished to the appropriate authority. - Sections 24(2), 3 and 7

Manager or the managing committee of every recognized school shall furnish to the appropriate authority, in Form IV, statements (in triplicate) of all movable and immovable properties of the school.

R.68 Transfer of school property. - Sections 24(2), 3, and 7

In case if the land/building etc. allotted by the Government/local authority to a school, such movable/immovable property shall not be transferred without the prior approval of the appropriate authority. In other case a managing committee may dispose off such property with the specific resolution passed by the 2/3rd majority of the General Body meeting convened for this purpose.

R.69 .

Any person aggrieved by the grant or refusal of permission under these rules may prefer an appeal to the Director within thirty days from the date of communication of the grant or refusal or permission to transfer school property and every such appeal shall be preferred in an application and contain the particulars of the school property proposed to be transferred :

Provided that the Director may, if he is so satisfied that the appellant was prevented by sufficient cause from preferring the appeal within the said period of thirty days, extend the period by such further period not exceeding thirty days, is he may think fit.

Cha.4 Terms and conditions of service of employees working on aided sanctioned post in aided schools, contributory provident fund and taking over the managing committee thereof

R.70 Application. - Sections 20(1) and 8

These rules shall be applicable to the employees working on aid sanctioned posts only in the aided school.

R.71 Contract of service. - Sections 20(1) and 8

The managing committee of every recognized private aided school shall enter into a written contract of service with every employee of such school in Appendix B. A passport size photo of each employee shall be affixed on the proforma of contract of service, duly filled in.

R.72 Recruitment. - Section 24(2) and 8

Recruitment of all employees in each aided school shall lie made by the managing committee on the recommendation of the selection committee.

R.73 Filling of vacancies. - Sections 2(2) and 8

Every vacancy in in aided school shall be filled in by promotion, transfer or by direct recruitment under these rules with prior approval of the Department.

R.74 Selection committee. - Sections 24(2) and 8

Every managing committee shall constitute a selection committee for the selection of employees on aided sanctioned post consisting of : -

(a) in case of recruitment of the head of the school :-

(i) the chairman/president of the managing committee of the particular school;

(ii) an educationist nominated by the managing committee;

(iii) an educationist having experience of school education nominated by the Department;

(iv) a person having experience of the administration of school nominated by the managing committee.

(b) in the case of an appointment of a teacher (other than the head of the school) :-

(i) the chairman of the managing committee or a member of the managing committee nominated by the chairman;

(ii) the head of school;

(iii) in the case of a primary school,

R.75 Intimation to appropriate authority. - Sections 24(2) and 8

As and when a vacancy of the head of school or a teacher arises due to dismissal or any other reason thereof and managing committee advertises to fill that vacancy, an intimation to this effect shall also be given to the appropriate authority.

R.76 Chairman of selection committee. - Sections 24(2) and 8

The chairman of the managing committee, or, where he is not a member of the selection committee, the member of the managing committee who is nominated by the chairman to be a member of the selection committee, shall be the chairman to the selection committee.

R.77 Relieving of duties. - Sections 24(2) and 8

The selection committee shall regulate its own procedure for the selection of school staff.

R.78 Relation with member of selection committee. Sections 24(2) and 8

Where a candidate for recruitment to any post in aided school is related to any member of the selection committee, the member to whom he is related shall not be made the member of committee.

R.79 Relation with member of selection committee. Section 24(2) and 8

If a teacher resigns front his job he shall not be relieved of his duties except after the expiry of a period of-

(i) three months, in the case of a permanent teacher, from the date on which notice of intimation to leave the school is given or by depositing three months salary in advance; and

(ii) one month, in the case of a teacher who is not permanent, from the date on which notice of intimation to leave the school is given or by depositing one month's salary in advance :

Provided that where the managing committee is in a position to provide for a substitute for such teacher earlier than the respective period specified in the foregoing provisions, the managing committee may relieve the teacher of his duties on the expiry of such earlier period.

R.80 Appointing authority. - Sections 24(2) and 8

(1) The appointment of every employee of an aided school shall be made by its managing committee with the prior approval of the Department.

(2) An appointment letter on the Appendix C, shall be issued by the managing committee to every employee appointed under sub-rule (1).

(3) A copy of such appointment letter of every employee shall be sent to the District Education Officer/District Primary Education Officer for record;

R.81 Prohibition against the employment of dismissed employee . - Sections 24(2) and 8

No aided school shall employ, except with the prior approval of the Director an employee who has been dismissed from service by another recognised or Government school.

R.82 Minimum qualification. - Sections 24(2) and 8

The minimum qualification for appointment of head of school and other categories of teachers and also non teaching staff in an aided school shall be as per Appendix A. These appointments shall be made by advertising atleast in two leading newspapers.

R.83 Scale of pay dearness allowance. - Sections 24(2) and 8

(1) The scales of pay of the employees shall be such as specified in column 4 of Appendix A to these rules and modified/revised by the Government from time to time.

(2) The rate of dearness allowance payable to these employees shall be such as may be allowed by the Department from time to time.

R.84 Fixation of pay. - Sections 24(2) and 8

(1) The initial pay of an employee, on first appointment, shall be fixed ordinarily at the minimum of the scale of pay :

Provided that a higher initial pay, in the specified scale of pay, may be given to a person by the appointing authority.

(2) The pay of an employee on promotion to a higher grade or post shall be determined by the same rules as prescribed by the Department from time to time.

R.85 Age limit - Sections 24(2) and 8

The minimum and maximum of age limit for recruitment of teaching and non-teaching staff of an aided school, shall be such as may be specified by the Department from time to time.

R.86 Medical certificate and character certificate - Sections 24(2) and 8

(1) Every appointment in an aided school shall be subject to the physical fitness and good character of the candidate.

(2) A candidate selected for appointment shall be required to produce a medical certificate of fitness from a hospital established or maintained by Government or any local authority and two certificates from two different members of Parliament or members of State Legislative Assembly or Gazetted Officers or member of local authority, not related to the candidate, certifying the character of the candidate.

(3) A copy of the medical certificate and a copy each of the certificates of character shall be enclosed with the grant-in-aid papers claiming from the Department for the first time.

R.87 Probation - Sections 24(2) and 8

(1) Every employee shall on initial appointment, be on probation for a period of one year which may be extended by the appointing authority for another one year and services of an employee may be terminated during the period of probation if the work and conduct of the employee, during the said period, is not in the opinion of the appointing authority, satisfactory. In such cases speaking orders shall be made by the appointing authority :

Provided that no termination from the service of an employee on probation shall be made by a school, except with the prior approval of the Department.

(2) If the work and conduct of an employee during the period of probation is found to be satisfactory, he shall be, on the expiry of the period of probation or the extended period of probation, as the case may be, confirmed with effect from the date of expiry of the said period.

(3) Nothing in this rule shall apply to a

R.88 Seniority - Sections 24(2) and 8

(1) There shall be a seniority roster for each cadre and the names of the employees appointed to the posts in each cadre shall be arranged in the roster in accordance with this rule.

(2) Seniority of employees shall be determined by the order of merit in which they were selected for appointment to the concerned post, those selected on an earlier occasion being ranked senior to a selected later :

Provided that in a case where a joint seniority roster of employees of each cadre common to all schools in Haryana used to be maintained by society or trust running such schools prior to the commencement of these rules, inter-se seniority of all employees of such schools shall continue to be maintained jointly.

(3) Inter-se-seniority between direct recruitment and promotees shall be determined according to the rotation of vacancies between direct recruities and promotees which shall be based on the quota of va

R.89 Service record - Sections 24(2) and 8

(1) For every employee, there shall be maintained a service book in the following manner : -

(i) It shall be kept in custody of head of the school.

(ii) Every step in employee's official service must be recorded in the service book and each entry must be attested by the head of the school or, if he or she himself is head of the school by the manager of the school.

(iii) All entries are duly made and attested and correction being neatly made and properly attested.

(iv) Every period of suspension from employment and every other interruption shall be noted with full detail of its duration.

(v) The person's certificate of character, reduction for efficiency, reversion, promotion etc. must be entered in the service hook.

(2) For every employee, there shall be maintained personal file containing appointment letter, academic certificates, ann

R.90 Confidential reports - Sections 24(2) and 8

(1) Confidential reports of head of the school and other employees shall be completed by the end of September every year.

(2) Confidential reports in relation to the head of the school and other employees of aided schools, shall be maintained in form specified by the Department in this behalf.

(3) The form referred to in sub rule (2) shall be the same as applicable in Government schools at that time :

Provided that if the head of the school or other employee refuses to affix his signature to the factual assessment of his work, the authority recording the confidential report shall make a record of such refusal and complete the confidential report.

(4) The confidential reports shall be recorded every year, by the head of the school in respect of the employees working under him and every such confidential report shall be reviewed by the managing committee.

(5)

R.91 Section of leave - Sections 24(2) and 8

(1) The employees shall be entitled casual leave as under :

R.93 Private tuition and teaching hours - Sections 24(2) and 8

(1) No teacher shall undertake private tuition or private employment or otherwise engage in any business.

(2) Every teacher shall devote in a year not less than 1000 hours to the teaching of students, out of which not more than 200 hours may be devoted to for the coaching in the school premises, of weak or gifted students, whether before or after the school hours.

R.94 Code of conduct - Sections 24(2), 8 and 9

Every employee of an aided school shall be governed by a code of conduct and on the violation of any provision of such code of conduct the employee shall be liable to such disciplinary action as prescribed under these rules.

R.95 Private trade or employment - Sections 24(2), 8 and 9

No employee shall, except with the previous sanction of the managing committee engage directly or indirectly in any trade or business or undertake any other employment :

Provided that a teacher may with permission undertake honorary work of a purely social or charitable nature or occasional work of a literacy, artistic nature or scientific nature subject to the condition that his official duties do not suffer and the head of the school or the managing committee does not object thereto.

R.96 Insolvency and habitual indebtness - Sections 24(2), 8 and 9

An employee shall so manage his private affairs as to avoid habitual indebtness or insolvency. Any such employee against whom any legal proceedings -ire instituted for the recovery of any sum due from him or for adjudging him as insolvent shall forthwith report the full facts of the legal proceedings, to the head of the school or the managing committee.

R.97 Appearance in examinations - Sections 24(2), 8 and 9.

No employee shall, except with the permission of the head of the school or the managing committee, appear in any examination.

R.98 Participation in activities - Sections 24(2), 8 and 9

No employee shalt take part in, subscribe to or assist in, any way, any movement which tends to promote feelings of hatred or enmity between different classes of subjects of India or to disturb public peace.

R.99 Connection with the press - Sections 24(2), 8 and 9

No employee shall, except with the prior permission of the managing committee, wholly or in part conduct or participate in the editing or managing committee of any newspaper or other periodical publication.

R.100 Taking part in elections - Sections 24(2), 8 and 9

No employee shall, except with the prior permission of the managing committee, stand for elections to Parliament, State Legislative Assembly or any Local Body.

R.101 Joining of association by employees - Sections 24(2), 8 and 9

No employee shall join or continue to be a member of an association unless such association satisfies the following conditions, namely :

(i) its membership is confined to a district class of employees and is open to all employees of that class;

(ii) it is not in any way connected with any political party or any organisation or engaged in any political activity.

R.102 General - Sections 24(2), 8 and 9.

(1) Every employee shall -

(i) serve efficiently, act in a disciplined manner and maintain absolute integrity and devotion to duty;

(ii) maintain cordial relations with the pupils and their parents, the need of the Institution, other employees, the managing committee and the Government officer concerned, and

(iii) accept invigilation and answer books evaluation duties assigned by the Board from time to time.

(2) No employee shall -

(i) without sufficient ground, refuse to undergo a course of training whenever required to do so; and

(ii) take part in any activity, which in the opinion of the head of institution, is calculated to lead to indiscipline in the aided school.

(3) Unless otherwise expressly provided, an employee shall, at all times, be at the disposal of the aided school and shall serve the school in such

R.103 Retirement age - Sections 24(2) and 8.

(1) Every employee of an aided school, shall hold office until he attains the age of 58 years. In case of Group D employees, retirement age shall be sixty years.

(2) Notwithstanding anything contained in sub-rule (1) where a teacher, head of the school has obtained National or State award for rendering meritorious service as a teacher, head of the school or where he has received both the National and State awards as aforesaid, the period of service of such teacher, may be extended by 2 years or such period as per state policy. In no case an employee shall go beyond sixty years. During the extension of 2 years, no employee shall he entitled to promotion during such extension period.

R.104 Resignation - Sections 24(2) and 8.

The resignation submitted by a temporary employee of an aided school shall be accepted within a period of thirty days and that by permanent employee within a period of ninety days from the date of receipt of the resignation by the managing committee with the approval of the appropriate authority :

Provided that if no approval is received from appropriate authority within thirty days, then such approval shall be deemed to have been received after the expiry of the said period.

R.105 Suspension - Sections 24(2), 8 and 9.

(1) Managing committee may place an employee of an aided tided school, under suspension -

(a) where disciplinary proceedings against such employee are contemplated or pending; or

(b) where a case against him in respect of any criminal offence is under investigation or trial; or

(c) where he is charged with embezzlement; or

(d) where he is charged with cruelty towards any student or other employee of the school; or

(e) where he is charged with misbehaviour towards any parents, guardian or employee of the school; or

(f) where he is charged with the breach of any other code of conduct.

(2) No order for suspension shall remain in force for more than six months unless the managing committee, for reasons to he recorded in writing directs the continuation of the suspension beyond the period of six months :

An employee, under suspension shall, in relation to the period of suspension, be entitled to the following payments, namely :-

(a) Subsistence allowance as an amount equal to one half of the pay last drawn by him and in addition to such pay, dearness allowances at the appropriate rate to be paid in the same manner as salary :

Provided that where the period of suspension is extended beyond six months, the managing committee shall he competent to vary the amount of subsistence allowance for any period subsequent to the period of last six months as follows:

(i) the amount of subsistence allowance may he increased by a suitable amount, not exceeding fifty percent of the subsistence allowance admissible for the first six months, if in the opinion of the managing committee, the period of suspension has been prolonged, for reasons not directly attributable to the employee;

(ii) the amo

R.107 Penalties and disciplinary authority - Sections 24(2), 8 and 9.

The following penalties may, for good and sufficient reasons, including the breach of one or more of the provisions of the code of the conduct, be imposed upon an employee of an aided school whether recognised or not, namely : -

(a) Minor penalties : -

(i) censure;

(ii) recovery from pay of the whole or any part of any pecuniary loss caused to the school by negligence or breach of orders;

(iii) withholding of increments of pay without cumulative effect;

(iv) withholding of promotion.

(b) Major penalties : -

(i) reduction in rank;

(ii) withholding of increments of pay with cumulative effect;

(iii) compulsory retirement;

(iv) removal from service, which shall not be a disqualification for future employment in any other aided school;

The disciplinary authority in respect of every aided school shall be the managing committee of the school.

R.109 Procedure for imposing minor penalties. - sections 24(2), 8 and 9.

No order imposing a minor penalty shall be made except after informing the employee in writing of the proposed action against him and the allegation on which such action is proposed to be taken and except after giving to the employee an opportunity to make any representation against the proposed action.

R.110 Procedure for imposing major penalty. sections 24(2), 8 and 9.

No order imposing on an employee any major penalty shall be made except after an inquiry, held, as far as may be, in the manner specified below : -

(a) The disciplinary authority shall frame definite charges on the basis of the allegations on which the inquiry is proposed to be held and a copy of the charge together with the statement of the allegations and list of witnesses on which they are based shall be furnished to the employee and he shall be required to submit within such time as may be specified by the disciplinary authority, but not later than two weeks, a written statement of his defence and also to state whether he desires to be heard in person;

(b) On receipt of the written statement of defence, or where no such statement is received within the specified time, the disciplinary authority may itself make inquiry into such of the charges as are not admitted or if considers it necessary so to do, managing committee

R.111 Appeal against the proposed penalty sections. - 24(2), 8 and 9.

(a) After receipt of the decision of the disciplinary authority the employee concerned may present his appeal against the order of the disciplinary authority to the District Education Officer/District Primary Education Officer within 30 days of the receipt of the order.

(b) After going through the facts and other relevant records relating to the case and hearing both the parties in person, the District Education Officer/District Primary Education Officer shall convey the decision to the managing committee within 60 days from the date of receipt of the such appeal.

(c) The decision shall be binding for both the parties, however, the aggrieved party may appeal to the Director within 30 days from the date of receipt of the decision.

(d) On receipt of the appeal from the aggrieved party i.e. disciplinary authority/employee, Director may require the disciplinary authority to furnish relevant record of the c

R.112 Pay and allowances on reinstatement. Sections 24(2), 8 and 9.

(1) When an employee who has been dismissed or removed from service is reinstated as a result of appeal or would have been so reinstated but for his retirement on superannuation while under suspension preceding the dismissal or removal, as the case may be, the managing committee shall consider and make a specified order : -

(a) with regard to the salary and allowances to be paid to the employee for the period of his absence from duty, including the period of suspension preceding his dismissal or removal, as the case may be; and

(b) whether or not the said period shall be treated as the period spent on duty. Whether qualifying for pay and allowance or pension.

(2) Where the managing committee is of opinion that the employee who had been dismissed or removed from service has been fully, exonerated, the employee shall be paid the full salary and allowances to which he would have been entitled had he not

R.113 Detentions. Sections 24(2) and 8

In this Chapter unless the context otherwise requires -

(a) "emoluments" mean basic pay, leave salary or subsistence allowance.

(b) "family" means, -

(i) in the case of a male subscriber, the wife and children of the subscriber, and the widow and children of a deceased son of the subscriber; and

(ii) in the case of a female subscriber the husband and children of the subscriber and widow and children of a deceased son of the subscriber.

Explanation - For the purposes of this clause children mean legitimate or adopted children, provided that in the case of adopted children it is proved to the satisfaction of the District Education Officer/District Primary Education Officer that under the personal law of the subscriber adoption is legally recognised as conferring the status of a natural child.

(c) "fund" means the contributory provident fun

R.114 Application of the provisions. - Sections 24(2) and 8

The provisions contained in this chapter shall apply to all employees working on the sanctioned aided posts in the aided school. The said provisions shall not apply to the employees appointed on probation on permanent post in an aided school unless they complete their probation period successfully. After the completion of the period of probation successfully they shall have the option to subscribe to the fund for the probation period also.

R.115 Maintenance of fund - Section 24(2) and 8.

(1) The fund shall be maintained by the concerned school, duly pledged in the name of District Education Officer/District Primary Education concerned.

(2) The fund shall be maintained in Indian rupees.

(3) Every employee shall he a subscriber to the fund. If an employee, who has become a subscriber to the fund and entitled to the benefits thereof had been a member of any provident fund previously, the balance at his credit in the previous fund shall be transferred to the fund together with the contribution and interest, if any, thereon. The balance so carried forward shall be at the same rate of interest as for the new subscription.

R.116 Signing of certificate - Sections 24(2) and 8.

Every subscriber shall, on joining the fund, sign a certificate in From V.

R.117 Rate of contribution - Sections 24(2) and 8.

The employee shall contribute towards the fund @ 10% per cent of basic pay or any other rate specified by the Department from time to time. An employee may, however, subscribe voluntarily at higher rate than that specified by the Department.

R.118 Nomination - Section of 24(2) and 8.

(1) A subscriber, shall, at the time of joining the fund, furnish to the head of the school and District Education Officer/District Primary Education Officer concerned a nomination conferring on one or more persons the right to receive the amount at his credit in the fund, in the event of his death before that amount has become payable or having become payable has not been paid :

Provided that it at the time of making the nomination the subscriber has a family, the nomination shall not be made in the favour of any person other than the members of his family :

Provided further that the nomination made by the subscriber in respect of any other provident fund to which he was subscribing before joining the fund, shall, if the amount to his credit in such other fund has been transferred to his credit in the fund, be deemed to be a nomination duly made under these rules, until he makes a nomination in accordance with these rule

R.119 Subscriber's account - Sections 24(2) and 8

The accounts shall be maintained in the name of each subscriber by the head of the school concerned

R.120 Realization of subscription - Sections 24(2) and 8.

(1) The subscription shall be realized from the pay of the employee at the time of disbursement of his pay and shall be deposited in the respective fund account by the head of the school before the 7th, day of every following month.

(2) A subscriber may, at his option, not subscriber during the period he remains on leave.

(3) The subscriber shall intimate his option not to subscribe in the following manner, namely: -

(a) If he is not the head of the school by writing to the head of school before proceeding on leave.

(b) If he is the head of the school, then by writing to the managing committee before proceeding on leave.

(4) The failure to make due and timely intimation shall be deemed to constitute an option to subscribe. The option of the subscriber intimated under this sub-rule shall be final.

(5) The subscription shall be fixed

R.121 Interest - Sections 24(2) and 8.

The rate of interest on the amount, at the credit of the subscriber in the fund account shall be allowed by the concerned bank/post office from time to time, in which the amount is deposited.

R.122 Advance from fund - Sections 24(2) and 8.

A temporary advance may he granted to a subscriber from the amount subscribed by him to the fund and interest earned thereon at the discretion of the District Education Officer/District Primary Education Officer subject to the condition that no advance shall be granted unless the District Education Officer/District Primary Education Officer is satisfied about the genuineness of the claim which should normally be -

(i) to pay expenses in connection with the prolonged illness of the subscriber or any other person wholly dependent upon him and such expenses are beyond the ordinary means of the subscriber;

(ii) to meet the expenses of education or courses of studies, specified below, of the subscriber or any person wholly dependent upon him.

(a) medical, engineering and other technical education or specialized courses in India beyond the High school stage; provided that the courses of study is not less th

R.123 Permanent advance - Sections 24(2) and 8.

The permanent advance from fund may be allowed for the following purposes, namely -

(1) for the purchase of plot and construction of house @ 90% at his credit after completion of ten years service;

(2) to meet the marriage expenses for daughter and son @ 70% at his credit.

(3) to meet the expenses of education or course of higher studies such as, medical, engineering technical education etc. upto 3 months basic pay or the actual fee of the above courses whichever is less.

R.124 Transfer of fund and other moneys of the employee - Sections 24(2) and 8.

Where an employee leaves an aided school and joins any other aided school within the State, it shall be lawful for the managing committee of the school left by such employee to transfer to the aided school joined by such employee, the moneys standing in the fund to the credit of such employee on the date when he had left the school and any other amount due to him. It shall be lawful for the managing committee of the aided school so joined by the employee to credit the said amounts to the fund and other accounts of the employee and to take into account the period of approved service rendered by the employee in the first mentioned school for the purpose of counting of his pension and other retirement benefits.

R.125 Final payment - Sections 24(2) and 8

When a subscriber retires or expires or resigns or dismissed from his services shall become for final payment of fund.

R.126 Power to take over the managing committee of aided school - Sections 24(2) and 10.

Where the managing committee of the aided school is taken-over in accordance with the provision of sections 10 of the Act, the grant-in-aid in respect of salary, gratuity, pension etc. (Government share only) shall he made through the Administrator. The Government's financial liability of grant-in-aid in such case shall he the same as was before taking-over the managing committee.

R.127 Power of Department to withdraw from the reserve fund - Section 24(2) and 10.

(1) Where the managing committee omits or fails to deposit its share of the salaries and other allowances of" the employees of the school, the Director may authorize draw of such amount from the reserve fund as would be sufficient to meet the managing committee's share of the salaries and allowances of the employees

(2) The Director may authorize to draw any sum from the reserve fund where such withdrawal from the reserve fund becomes necessary to make any emergent repairs in the buildings of the school or for any other emergent purpose.

Cha.5 Provisions Applicable to Minority Schools

R.128 Application to open a minority school - Section 24(2).

(1) The managing committee of minority schools shall apply to Director for its intention to open a school under this category and Director shall decide whether it falls within minority category under clause (1) of article 30 of the Constitution of India.

(2) minimum qualifications for the employees of minority schools shall be as given in Appendix A.

(3) managing committee shall prescribe a code of conduct for its employees.

R.129 Recruitment - Sections 24(2) and 12

(1) Recruitment of the employees in recognised minority school whether aided or un-aided shall be made on the recommendation of selection committee to be constituted by the managing committee of that school.

(2) The selection committee shall include :

(a) in the case of recruitment of the head of the school -

(i) the President of the managing committee;

(ii) as educationist, nominated by the managing committee; and

(iii) a person having experience of administration of schools, nominated by the managing committee.

(b) in the case of recruitment of any teacher other than head of the school -

(i) the President of the managing committee;

(ii) the head of the school; and

(iii) an educationist, nominated by the managing committee; and

(c) in the case of

Cha.5 Admission to Schools and Fees

A. Admission to recognised schools (aided or Un -aided)

R.130 Power of Department to regulate admissions to recognised schools- Section 24(2) and 15

The Department may regulate admissions to recognised schools or to class thereof in terms of age limit, minimum level of competencies or in order to comply with various provisions of the State/Central Act/laws.

R.131 Age limit - Sections 24(2) and 15

(1) Children between the age of 3 to 5 years shall be admitted in pre- primary/nursery schools.

(2) The minimum age for admission in a primary school shall be five years for class I. No pupil, who has attained the age of 20 years up to the 10th, class and 22 years upto XII class, may be retained in recognised school.

(3) The admission of a child of the specified age group shall be made effective with effect from the first day of the academic year.

R.132 Admission test not to be held by schools - Sections 24(2) and 15

Save as otherwise provided in this Chapter, no school shall bold any test for admission to class I.

R.133 Admission to be made without any discrimination - Section 24(2) and 15

(1) Admission of students in recognized school shall he made without any discrimination regarding religion, race, caste, place of birth, or any other consideration which may amount to prejudice or bias. A minority school may have its own procedure and method of admission as well as selection of students, but such a procedure must be fair and transparent and on the basis of merit.

(2) In case of aided minority schools students other than the minority communities will be admitted to the extent of available seats after fulfilling all the seats from the particular minority.

R.134 Admission to handicapped children - Sections 24(2) and 15.

No recognised school shall refuse admission to any handicapped child upto 3% of the total seats available/filled in that school.

R.135 Admission of failed students not to be refused - Sections 24(2) and 15

(1) A student who fails in final examination first time shall not be refused re-admission in the school or class by the school from which he had appeared at such examination.

(2) No school shall be allowed to compel the child to leave the school forcibly on the basis of poor performance in the internal/annual examination during academic session.

R.136 Manner of admission - Sections 24(2) and 15

(1) No student shall be admitted to a recognised school unless an application is signed by his parent or guardian, has been submitted to such school.

(2) The parent or guardian shall state the exact date of birth of his child or ward in the application for admission and shall be supported by a certificate of birth issued by a local authority.

(3) Admission to out station transfer cases of wards of Central State employees may he considered even by relaxing the norms fixed by the school.

(4) Every application for admission to a recognised school shall be kept in a separate file and form part of the permanent record of the school.

(5) There shall be no admission above class IV stage without school leaving certificate (SLC) of a recognised school.

R.137 Entry on the rolls - Sections 24(2) and 15

A newly admitted student shall have his name entered on the rolls of the school on the date on which he first attends his class after making payment of all specified dues.

R.138 Admission to be made once a year - Sections 24(2) and 15

Admission shall ordinarily be made once a year and shall not be made after 31st day of August of the year. However there shall he no restriction on admission to first class which will go round the year and also to outstation transfer cases of wards of central/State Government employees.

R.139 Admission on transfer certificate - Sections 24(2) and 15

(1) No student who had previously attended any recognised school be admitted to any school unless he produces a transfer or school leaving certificate from the school which was last attended by him. In case of any doubt, head of institution may verify such school leaving certificate from the authority which issued such certificate.

(2) Where a student seeks admission to a school on the basis of a transfer certificate granted by a school in any State or Union Territory, other than Haryana, such transfer certificate shall be sent, for verification and countersignature by the head of the school in which admission is sought, to the education authority of the district in which the school from which the transfer certificate was obtained is situated. However, the student may be admitted provisionally pending the verification of the transfer certificate and his admission shall be confirmed only on the receipt of the verified transfer certificate from t

R.140 Regulation of admission to class IX - Sections 24(2) and 15. -

(1) No student shall be admitted to class IX unless he has passed class VIII of a school as per affiliation conditions of the Board.

(2) Student who has appeared as private candidate in class VIII at any public examination, and has failed to pass such examination, shall not be admitted to class VIII or IX in a recognised school.

R.141 Fee and fines - Sections 24(2) and 15

Fee includes tuition fee admission fee, late fee and fine, and school leaving certificate (SLC) fee.

R.142 Admission fees - Section 24(2), 15 and 16

(1) Admission fee upto class VIII shall be charged by ,an aided school keeping in view, Government instructions issued from time to time.

(2) Admission fee from students of classes IX to XII shall be charged by an aided school keeping in view Government instructions issued from time to time.

(3) Admission fee prescribed per student shall be charged and collected by the aided schools for admission to the class mentioned in sub-rule (1) or (2) above but where a student has already paid an admission fee, no admission fee shall be charged on his promotion to any higher class in the same school, but if he joins any other aided school, the other school may charge and collect admission fee from him.

(4) Every aided school shall issue school leaving certificate in case of transfer from one school to another school and shall charge school leaving certificate fee according to Government instructions issued fr

R.143 Parents Teacher Association fund - Sections 24(2), 15, 16 and 17

Parents Teacher Association fund (PTA fund) from each student upto class VIII and from class IX to XII shall be charged according to the Government instructions issued from time to time.

R.144 Tuition fees - Sections 24(2), 15 and 16

Tuition fee shall be charged from the students by an aided school keeping in view Government instructions issued from time to time, but no capitation fee shall lie charged.

R.145 Pupil's fund - Sections 24(2), 15, 16 and 17.

(1) Pupils fund will he charged from the student by an aided school according to the Government instructions issued from time to time

(2) Each aided school shall send the amount as share money out of pupils fund to the concerned District Education Officer/District Primary Education Officer as per Government instructions issued from time to time.

(3) The head of school may incur various expenditure out of the pupils fund at one time as per Government instructions issued from time to time.

(4) If any aided school does not deposit share money of pupils funds by 30st September a penalty shall be charged per day as per Government instructions issued from time to time

(5) In case of Senior Secondary stage, for practical subjects such as Physics, Chemistry, Biology, Typing, Geography, Music, Home Science etc., as practical subject fee shall be charged as per Government instructions is

R.146 Printed receipt of fee and funds - Section 24(2), 15, 16 and 17

A detailed and printed receipt shall be issued for every fee and charges taken from the students.

R.147 Fee payable for twelve months - Section 24(2), 15, 16 and 17

All fees and founds shall be charged for a full period of twelve months. from the students at the rates specified in these rules except in the following cases, namely : -

(a) a student, who has been expelled or rusticated during a session shall not be required to pay fees and fund beyond the month in which he was expelled or rusticated;

(b) in case of re-admission of a student to the school last attended or in any other school, fee shall be payable from the month from which he had left school in the same session;

(c) a second fee for the same month shall not be charged from a student on transfer from one aided school to another aided school, provided that he gives proof of payment of fees and funds in the former school.

R.148 Last date of payment of fees and funds - Sections 24(2), 15, 16 and 17

All fees and fund payable to a school by a student shall be payable by the 10th of day of the month in which these are due :

Provided that where the school remains closed on the 10th of day of the month, such fees and funds shall be payable on the date following the 10th of day on which the school reopens :

Provided further that where the school remains closed due to long vacation, fees and contributions shall be payable within ten days from the day on which the school reopens after the long vacation.

R.149 Fine for late payment of fees and struck of the name of the student - Section 24(2), 15, 16 and 17

(1) A fine for late payment of the fee and funds due to school shall be charged from the student at the rate as per Government instructions issued from time to time for every day for maximum of ten days, after 10th day of the month. The name of the student shall be struck off on the 21st day of the month or on the next working day if 21th day happens to be a holiday :

Provided that in the case of non-payment of fee for the month of May in which the school closes in the middle of the month for long vacation, the name of the student shall be struck off on the last working day of the month of July, if the fees remains unpaid upto that day.

(2) If a student whose name has been struck off seeks re-admission fee in the same month no re-admission fee will be charged otherwise re-admission fee shall be charged as per Government instructions issued from time to time

R.150 Collected amount to be deposited on the same day - Sections 24(2), 15, 16 and 17

(1) Every employee collecting any fee and funds shall deposit the amount collected by him with the cashier of the school by whatever name called, on the same day on which the collections are made and it shall be the duty of the cashier to enter the amount so received, immediately in the fee collection register and thereafter in the cash book and to append his initials thereto for the amount received.

(2) The attendance register, fee collection register and the cash book shall be submitted by the cashier to the head of the school for reconciliation and the head of the school shall after verification, countersign the entries in those registers.

R.151 Ban on levy of un-authorised fees or fund - Sections 24(2), 15, 16 and 17

No fee, fund or contribution, other than those specified in these rules, or permitted by the Department in writing, shall be charged by any school.

R.152 Donations not be levied compulsory - Sections 24(2), 15, 16 and 17

(1) No aided school shall levy or collect any donation compulsorily from any student or any parent or guardian of any student.

(2) No aided school shall collect any donation through its students for the aid of teachers or for any fund for the aid of teachers.

(3) Voluntary donations collected by the managing committee of an aided school shall be accounted for separately and may, at the discretion of managing committee, be utilised for meeting the managing committee's share of the expenses referred to in sub-section (2) of section 17.

(4) In computing the grant-in-aid, voluntary donations collected by the managing committee of an aided school shall not be taken into account.

R.153 Fee concessions in aided schools - Sections 24(2), 15, 16 and 17

(1) The head of the school may exempt deserving students, whose parents or guardians are not financially solvent to pay the fees specified in these rules, from payment of the whole or one half of such fees for a period of twelve. months commencing from the 1st day of May of each year or from the date of admission of the child or ward, whichever is later, and such exemption shall be regulated in the manner specified in these rules.

(2) Exemption made to any student under sub-rule (1) shall, so long as the conditions for eligibility for exemption are fulfilled and the student continues in the school, be renewed from year to year.

(3) In the aided schools upto a limit of twenty per cent of the total number of students on the rolls of the school in all the classes in the secondary and senior secondary stage as on the 7th, day of May of the year may be exempted from the payment of the whole or one half of the fees, and where a

R.154 Withdrawal of exemption - Sections 24(2), 15 and 16.

An exemption from the payment of fee granted to a student under these rules may be withdrawn on the ground of his misconduct, irregular attendance or failure at the annual examination.

R.155 Contributions to pupils Fund not to be exempted - Section 24(2), 15, 16 and 17

Any student, who is exempted from payment of any fee, whether in full or in part, shall not be exempted from contributing to the pupil's fund.

R.156 Scholarship holders also eligible for fee concession - Sections 24(2), 15, 16 and 17

Students who hold scholarships shall also be eligible for exemption from the payment of any fee.

R.157 Filing of returns - Sections 24(2), and 17.

The managing committee of every aided school shall file every year with the appropriate authority such duly audited financial and other returns as may be specified by the appropriate authority and every such return shall be audited by such authority as may be specified by the appropriate authority.

R.158 Notifying fees and funds - Section 24(2), 15, 16 and 17

(1) The fees and funds to be charged from the pupils shall be notified by every recognized school.

(2) The manager of every recognised school shall submit the detail of minimum facilities being provided and the maximum fee charged in Form VI. He shall before the commencement of each academic session, file with the Department a full statement of the fees and all types of funds levied by such school during the ensuing academic session justifying it. No such school shall charge any fee in excess of the fee/funds specified by the manager in the said statement during the academic session. Each school shall submit proforma duly filled in by 1st January of every year to the appropriate authority which shall publicly display these details. Such charges can only be levied after these have been displayed in its.

(3) No other charges such as capitation fee shall be taken from the children/parents.

R.159 Receipt for fees and funds - Sections 24(2), 15, 16 and 17

(1) A detailed and printed receipt shall be issued for every fee and funds collected by the school.

(2) The head of every recognised school shall authorize one or more of the employees of the school to collect fees and funds from the students and the receipt referred to in sub-rule (1) shall he given or duly signed by the person so authorised.

(3) Every employee collecting any fee and funds from a student shall, immediately after such collection, enter the particulars of such collection in the attendance register of the class.

R.160 Pupils fund share - Sections 24(2) and 17

Every recognized school shall follow the regulation of the School Pupils Funds Rules, 1972 and the instructions issued by the Director from time to time in this regard. These funds shall be collected and specified share shall be deposited with the concerned District Education Officer/District Primary Education Officer before 30st, September every year.

Cha.7 Miscellaneous

R.161 Signing of contract - Section 20

The managing committee of every recognised private school shall enter into a written contract of service in appendix B with every employee of such school. A passport size photo of each employee shall be affixed on the filled in proforma of contract of his service.

B. Service Rules For Employees of Unaided Recognised Schools and Employees Working In Aided Schools on Unaided Posts.

R.162 Application - Section 24(2).

These rules shall be applicable for the employees working in unaided schools and working in aided schools on un-aided post.

R.163 Appointment age qualifications, pay and allowances and seniority - Section 24(2).

(1) All appointments of all categories of employees except Group D employees, shall be made by the managing committee either by direct recruitment or by promotion through a Selection Committee constituted by the school and in accordance with and upon such conditions as the managing committee may decide, which shall be consistent with the norms of the Act and these rules. Appointment of Group D employees will be made by the head of the school through constituted Selection Committee.

(2) The Selection Committee shall include :

(a) in the case of recruitment of the head of the school,

(i) the Chairman of the managing committee;

(ii) an educationist, nominated by the managing committee; and

(iii) a person having experience of administration of school, nominated by the managing committee;

(b) in the case of recruitment of teachers and li

R.164 Medical certificate and character certificate - Section 24(2).

Every employee shall be required to produce the following certificates on appointment in the school :

(a) medical certificate of fitness from a hospital established or maintained by the Government or local authority;

(b) two certificates from educationists or any other respectable members of Society, not related to the candidate, certifying the character and conduct to the satisfaction of the school authorities :

(c) original degree/diploma, certificates along with certificate(s) of experience, if any, with attested photocopies thereof. Original certificates will be returned after verification.

R.165 Probation - Section 24(2).

(1) Except in the case of a purely temporary vacancy or leave vacancy or for a specific post of temporary nature, every employee shall on initial appointment be on probation for a period of one year from the date of his joining the duties. The period of probation may be extended by the managing committee for a further period not exceeding one year. Services of an employee during probation may be terminated by the managing committee with assigning reasons and by giving one month's notice in writing or one month's salary including all allowances.

(2) If an employee desires to be relieved during the period of probation, it will he necessary for him to give one month's notice in writing or one month's salary including all allowances unless and otherwise the managing committee permits relaxation under special circumstances.

R.166 Confirmation - Section 24(2).

(1) If the work and conduct of an employee during the period of probation are found to he satisfactory, he shall become eligible for confirmation on the expiry of the period of probation or the extended period of probation, as the case may be, with effect from the date of expiry of the said period provided he fulfils requisite conditions.

(2) The employee shall be informed of his confirmation within three months of the completion of probation period.

R.167 Resignation and termination of service due to abolition of posts - Section 24(2).

(1) If an employee at any time after confirmation intends to resign he shall give three months' notice in writing or three months' salary including all allowances to the managing committee.

(2) The managing committee shall also be competent to terminate the services of a confirmed employee only in case of abolition of a post due to closing down of school/a class or reduction in the number of sections of a class or discontinuance of a teaching subject by giving three months' notice in writing or three months' salary including all allowances.

(3) The managing committee shall have the power to relax the period of notice or payment of salary in special circumstances.

R.168 Retirement - Section 24(2).

(1) Every employee shall retire from service on attaining the age of superannuation as per corresponding categories of employees of aided schools of the State.

(2) The managing committee may grant extension as per rules of State if the employee has no mental or physical disabilities and his services are beneficial to the institution.

R.169 Maintenance of record by teachers - Section 24(2).

A teacher is expected to maintain the following documents and also any other record as may be specified from time to time:

(a) Attendance Register of the class for which he is the class teacher.

(b) Personal Log Book and Class Log Book, Programme of Instructions and Lesson Plans.

(c) Cumulative result of his class.

(d) Attendance diary of optional subjects in case of teachers teaching such optional subjects.

(e) Stock Register of properties held by him.

(f) CRB (Cumulative Record Book) of the class for which he is a class teacher.

(g) Fee collection book of the class.

R.170 Attendance of employees - Section 24(2).

(1) Every employee is expected to reach the school punctually and sign the attendance register on arrival before the working of the school begins and also mark the time of departure.

(2) An employee who has not signed the attendance register as above is liable to be considered absent from duty for that date.

R.171 Contributory provident fund scheme - Section 24(2).

Employees except those employed in temporary vacancies and on part-time service, will be required to become members of the contributory provident fund scheme as required under the Employees Provident Fund and Miscellaneous Provisions Act, 1952 (Act 9 of 1952) Employees Pension Scheme, 1995.

R.172 Representation - Section 24(2).

(1) Representation to the managing committee or Manager may be made only through head of the school in case of teachers/other employees.

(2) The head of the school may submit his representation to the managing committee through manager/correspondent of the school.

R.173 Permission to add qualifications - Section 24(2).

(1) No teacher shall be permitted to apply for addition to qualifications before the completion of two years' service.

(2) Individual cases duly recommended by the head of the school may be considered when due by the managing committee as also under special circumstances before the completion of two years service.

R.174 Application for another post - Section 24(2).

(1) No member of the staff shall apply for employment elsewhere without routing through the head of the school in writing.

(2) At the time of appointment each candidate shall be required to declare particulars about all other applications he might have put in for jobs.

R.175 Private and other tuitions - Section 24(2).

(1) No staff member shall undertake private or any other tuition without prior permission in writing of the head of the institution.

(2) Group tuitions in the school shall not be allowed.

R.176 Leave - Section 24(2).

Every employee shall be entitled to such leave as referred in these rules.

R.177 Grant of leave - Section 24(2).

(1) Leave cannot be claimed as a matter of right.

(2) Grant of any leave shall depend on the exigencies of the institution and shall be at the discretion of the head of the institution/manager.

(3) Except in unavoidable circumstances, applications for leave in writing shall be made in advance, a letter or a phone message giving reasons should reach the head of the school on the day of absence. When a phone message is sent, it should be confirmed in writing by the subsequent day. Merely applying for leave will not mean sanction, until and unless the leave is sanctioned by the sanctioning authority.

Note : An application for leave or extension of leave shall ordinarily be made in good time before the date from which the leave or its extension is sought. If any employee does not apply within seven days of the expiry of leave, for further leave, or has been absent from the school without leave for ten sc

R.178 Code of conduct for employees - Section 24(2).

Every employee of an unaided recognised school shall be governed by the following code of conduct and on the violation of any provision of such code of conduct the employee shall be liable to such disciplinary action as specified these rules.

(a) No employee shall, except with the previous sanction of the managing committee, engage directly or indirectly in any trade or business or undertake any other employment:

Provided that a teacher may with such permission undertake honorary work of a purely social or charitable nature or occasional work of a literacy, artistic nature or scientific nature subject to the condition that his official duties do not suffer thereby and the head of the school or the managing committee does not object thereto.

(b) An employee shall so manage his private affairs as to avoid habitual indebtness or insolvency. Any such employee against whom any legal proceedings are instit

R.179 Service books and confidential reports - Section 24(2).

(1) Service book containing factual record of the employee, salary scale, increments, promotions, leave record, any disciplinary action or reward etc., shall be maintained for each employee in the form specified by the Director from time to time. The signature of the employee shall be obtained for entries in the service book. Service book shall be duly attested by the head of the school in the case of employees and by the person authorised/the manager in the case of head of the institution.

(2) Annual confidential roll shall be maintained by the school for every employee including the head of the institution. The confidential roll will contain assessment of work of the employee during the academic year including the results. Confidential rolls for the employees shall be written by the head of the school and for the head of the school by the manager.

(3) Confidential rolls shall be maintained in the form specified by the D

R.180 Disciplinary procedure - Section 24(2).

(1) The school managing committee may place an employee under suspension where -

(a) disciplinary proceedings against him are contemplated or pending; or

(b) a case against him in respect of any criminal offence is under investigation or trial; or

(c) he is charged with embezzlement; or

(d) he is charged with cruelty towards any student or any employee of the school; or

(e) he is charged with misbehaviour towards any parent, guardian, student, or any employee of the school; or

(f) he is charged with a breach of any other code of conduct.

(2) No order for suspension shall remain in force for more than six months unless the managing committee, for reasons to be recorded in writing, directs the continuation of the suspension beyond the period of six months.

(3) Where the head of the institution/m

R.181 Penalties - Section 24(2).

The following penalties may, for good and sufficient reasons, including the breach of one or more of the provisions of the code of conduct may he imposed upon an employee :

(a) minor penalties;

(i) censure;

(ii) recovery from pay, the whole or any part of any pecuniary loss caused to the school by negligence or breach of orders;

(iii) withholding of increment of pay;

(b) Major penalties :

(i) reduction in rank;

(ii) removal from service, which shall not be a disqualification for future employment in any school;

Explanation : The following shall not amount to a penalty within the meaning of this rule, namely : -

(a) retirement of the employee in accordance with the provisions relating to superannuation;

(b) replacement of a teacher who was not

R.182 Procedure of imposing minor penalty - Section 24(2).

No order in case of a minor penalty shall be made except after informing the employee of the proposal to take action against him and the allegation on which such action is proposed to be taken and except after giving to the employee an opportunity to make any representation against the proposed action.

R.183 Procedure for imposing major penalty - Section 24(2).

(1) No order imposing on any employee any major penalty shall he made except after an inquiry to be held, in the manner specified below : -

(a) The disciplinary authority shall frame definite charges on the basis of the allegation on which the inquiry is proposed and a copy of the charges together with the statement of the allegations on which they are based shall be furnished to employee and he shall be required to submit within such time as may be specified by the disciplinary authority but not later than two weeks, a written statement of his defence and also to state whether he desires to be heard in person

(b) On receipt of the written statement of defence, or where no such statement is received within the specified time, the disciplinary authority may itself make inquiry into such of the charges as are not admitted or if it considers necessary to do so, appoint an inquiry officer for the purpose,

(1) When an employee who has been dismissed or removed from service is reinstated as a result of appeal or would have been so reinstated but for his retirement on superannuation while under suspension preceding the dismissal or removal, as the case may be, the managing committee shall consider and make a specific order : -

(a) with regard to the salary and allowances to be paid to the employee for the period of his absence from duty, including the period of suspension preceding his dismissal or removal, as the case may be; and

(b) whether or not the said period shall be treated as the period spent on duty.

(2) Where the managing committee is of opinion that the employee who had been dismissed or removed from service has been fully exonerated, the employee shall be paid the full salary and allowances to which he would have been entitled had he not been dismissed or removed from service or suspended prio

R.185 Disciplinary committee - Section 24(2).

(1) In case the employee wishes to appeal against the order of the disciplinary authority, the appeal shall be referred to a disciplinary committee. The disciplinary committee shall consist of the following:-

(a) the chairman of the school managing committee or in his absence any member of the managing committee nominated by him;

(b) the manager of the school, and where the disciplinary proceeding is against him, any other person of the managing committee nominated by the chairman;

(c) a nominee of the Board/appropriate authority. He shall act as an adviser;

(d) the head of the school, except where the disciplinary proceeding is against him, if the disciplinary proceedings are pending against him then the head of any other school nominated by the managing committee.

(e) one teacher who is a member of the school managing committee nominated by the chairman

R.186 Managing committee not to create adverse situations - Section 24(2).

Every managing committee shall allow a school managed by it to function normally and smoothly and shall not cause any situation by which, or due to which, the normal and smooth functioning of the school may be hampered nor shall it interfere in the day-to-day affairs of the school.

R.187 Inspection of recognized schools - Section 24(2).

(1) The Director shall be competent to authorize to any officer(s) for inspection of all or any of the functions and activities of the recognized school. The school authority shall allow the inspection of record as required by the inspecting officer.

(2) The Advance intimation of the inspection of recognized school shall be given to the head of the school.

(3) The Director may also carry out surprise inspection himself or through any authorized officer.

R.188 Inspection how to be made - Section 24(2).

(1) Every inspection shall be as objective as possible and shall be aimed at bringing about improvements in the standards of teaching in the school.

(2) In making the inspection special emphasis shall be given to the following works, namely:-

(i) academic work, that is to say, actual teaching and its different aspects;

(ii) library and its service to students and teachers;

(iii) games and sports and their organization;

(iv) co-curricular activities;

(v) cordiality or otherwise of the teachers of the school with the parents of the students and the community in general;

(vi) administration of the school;

(vii) accounts of the school and their maintenance;

(viii) the school plant and physical needs of the schools;

(ix) discipline, tone and tenor

R.189 Inspection report - Section 24(2).

The report of every inspection shall be made in Form VII and shall contain information with regard to each matter specified in the Form.

R.190 Rectifying defects and deficiency - Section 24(2).

The Director may give directions to the managing committee requiring it to rectify the defects or deficiencies found at the time of inspection or otherwise in the working of the school.

R.191 Failure to comply with directions - Section 24(2).

If the managing committee fails to comply with the directions given under rule 189 the Director may, after considering the explanation or report, if any, given or made by the managing committee, take such action as he may deem fit, including :

(a) stoppage of aid (in case of aided schools);

(b) withdrawal of recognition; or

(c) taking over the managing committee in case of aided school.

R.192 Fees for appeal - Section 24(2).

Every appeal to the appellate authority shall be filed along with a fee of Rs. 250/- for primary school, Rs. 500/- for Middle school and Rs. 1000/- for High and Senior Secondary School in form of demand draft in favour of Director.

R.193 Provision of rules not to apply to Government schools - Section 24(2).

The provision of these rules shall not apply to the schools run by Government or Central Government in the State.

R.194 Delegation of powers - Section 24(2).

(1) The Government may delegate all or any of its powers, duties and functions under these rules to the Director or any other officer.

(2) Every person to whom any power is delegated under these rules may exercise that power in the same manner and with the effect as if such power had been conferred on him directly by these rules and not by way of delegation.

R.194(a) Saving Clause

[Notwithstanding anything contained in these rules, the Government may by general or special order, after recording its reasons and subject to such conditions, if any, as it may impose, exempt any individual, firm, society/trust or institution or a class of such individuals, firms, societies/trusts or institutions running or desirous of running a school from any of the provisions of these Rules.]

R.195 Repeal and saving - Section 24(2).

The Haryana Aided Schools (Security of Service) Rules, 1974, are hereby repealed :

Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these rules.

Cost of Form Rs. 500/-

Form.I .

[See Rule 29(1)]

Application for opening of a new school