REGISTRATION OF ELECTORS RULES, 1960
(1) These Rules may be called the Registration of Electors Rules, 1960.
(2) They shall come into force on the 1st day of January, 1961.
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1. Vide S.O. 2750, dated 10th November, 1960, published in the Gazette of India, Extra., Pt. II, Sec. 3 (ii), dated 10th November, 1960.
(1) In these Rules, unless the context otherwise requires,—
(a) “Act” means the Representation of the People Act, 1950 (43 of 1950);
(b) “declared office” means an office declared by the President to be an office to which the provisions of sub-section (4) of section 20 apply;
1[(c) “Form” means a Form appended to these Rules and in respect of any constituency, includes a translation thereof in the language or any of the languages in which the electoral roll for that constituency is prepared;]
(d) “registration officer” means the electoral registration officer of a constituency and includes an assistant electoral registration officer thereof;
(e) “roll” means the e
In this Part “constituency” means an Assembly constituency.
The roll for each constituency shall be prepared in such form and in such language or languages as the Election Commission may direct.
(1) The roll shall be divided into convenient parts which shall be numbered consecutively.
(2) The last part of the roll shall contain the names of every person having a service qualification and of his wife, if any, who are entitled to be included in that roll by virtue of a statement made under rule 7.
(3) The names of any person holding a declared office and of his wife, if any, who are entitled to be included in the roll by virtue of a statement made under rule 7 shall be included in the part of the roll, pertaining to the locality in which they would, according to that statement, have been ordinarily resident.
(4) The number of names included in any part of the roll shall not ordinarily exceed two thousand.
(1) The names of electors in each part of the roll shall be arranged according to house number, unless the chief electoral officer, subject to any genetal or special instructions issued by the Election Commission, determines in respect of any part that the alphabetical order is more convenient or that the names shall be arranged partly in one way and partly in the other.
(2) The names of electors in each part of the roll shall be numbered, so far as practicable, consecutively with a separate series of numbers beginning with the number one.
(1) Every person who holds a declared office or has a service qualification and desires to be registered in the roll for the constituency in which but for holding such office or having such qualification, he would have been ordinarily resident, shall submit to the 1[registration officer of the constituency], a statement in such one of the 1[Forms 1, 2, 2A and 3] as may be appropriate.
(2) Every statement submitted under sub-rule (1) shall be verified in the manner specified in the Form.
(3) Every such statement shall cease to be valid when the person making it ceases to hold a declared office or, as the case may be, have a service qualification.
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1. Subs. by S.O. 3874, dated 15th December, 1966
The registration officer may, for the purpose of preparing the roll, send letters of request in Form 4 to the occupants of dwelling-houses in the constituency or any part thereof; and every person receiving any such letter shall furnish the information called for therein to the best of his ability.
For the purpose of preparing any roll or deciding any claim or objection to a roll, any registration officer and any person employed by him shall have access to any register of births and deaths and to the admission register of any educational institution, and it shall be the duty of every person incharge of any such register to give to the said officer or person such information and such extracts from the said register as he may require.
As soon as the roll for a constituency is ready, the registration officer shall publish it in draft by making a copy thereof available for inspection and displaying a notice in Form 5—
(a) at his office, if it is within the constituency, and
(b) at such place in the constituency as may be specified by him for the purpose, if his office is outside the constituency.
The registration officer shall also—
(a) make a copy of each separate part of the roll, together with a copy of the notice in Form 5 available for inspection at a specified place accessible to the public and in or near the area to which that part relates;
(b) give such further publicity to the notice in Form 5 as he may consider necessary; and
(c) supply free of cost two copies of each separate part of the roll to every political party 1[for which a symbol has been exclusively reserved in the State] by the Election Commission.
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1. Subs. by S.O. 2791, dated 24th November, 1961.
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Every claim for the inclusion of a name in the roll and every objection to an entry therein shall be lodged within a period of thirty days from the date of publication of the roll in draft under rule 10, or such shorter period of not less than fifteen days as may be fixed by the Election Commission in this behalf:
Provided that the Election Commission may, by notification in the Official Gazette, extend the period in respect of the constituency as a whole or in respect of any part thereof.]
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1. Subs. by S.O. 35 (E), dated 21st January, 1977.
(1) Every claim shall be—
(a) in Form 6; 1[and]
(b) signed by the person desiring his name to be included in the roll, 2[***]
3[***]
(2) Every objection to the inclusion of a name in the roll shall be—
(a) in Form 7; 1[and]
(b) preferred only by a person whose name is already in that roll; 2[***]
3[***]
(3) Every objection to a particular or particulars in any entry in the roll shall be—
(a) in Form 8; and
(b) preferred only by
Every claim or objection shall—
(a) either be presented to the registration officer or to such other officer as may be designated by him in this behalf; or
(b) be sent by 1[***] post to the registration officer.
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1. Omitted by S.O. 3661, dated 12th October, 1964.
(1) Every officer designated under rule 14 shall—
(a) maintain in duplicate a list of claims in Form 9, a list of objections to the inclusion of names in Form 10 and a list of objections to particulars in Form 11; and
(b) keep exhibited one copy of each such list on a notice board in his office.
(2) Where a claim or objection is presented to him, he shall, after complying with the requirements of sub-rule (1), forward it with such remarks, if any, as he considers proper to the registration officer.
The registration officer also shall—
(a) maintain in duplicate the three lists in Forms 9, 10 and 11, entering thereon the particulars of everly claim or objection as and when it is received by him whether directly under rule 14 or on being forwarded under rule 15; and
(b) keep exhibited one copy of each such list on a notice board in his office.
Any claim or objection which is not lodged within the period, or in the form and manner, herein specified, shall be rejected by the registration officer.
If the registration officer is satisfied as to the validity of any claim or objection, he may allow it without further inquiry after the expiry of one week from the date on which it is entered in the list exhibited by him under clause (b) of rule 16:
Provided that where before any such claim or objection has been allowed, a demand for inquiry has been made in writing to the registration officer by any person, it shall not be allowed without further inquiry.
(1) Where a claim or objection is not disposed of under rule 17 or rule 18, the registration officer shall—
(a) specify in the list exhibited by him under clause (b) of rule 16, the date, time and place of hearing of the claim or objection; and
(b) give notice of the hearing—
(i) in the case of a claim to the claimant in Form 12;
(ii) in the case of an objection to the inclusion of a name, to the objector in Form 13 and to the person objected to in Form 14; and
(iii) in the case of an objection to a particular or particulars in an entry, to the objector in Form 15.
(2) A notice under this rule may
(1) The registration officer shall hold a summary inquiry into every claim or objection in respect of which notice has been given under rule 19 and shall record his decision thereon.
(2) At the hearing, the claimant or, as the case may be, the objector and the person objected to and any other person who, in the opinion of the registration officer, is likely to be of assistance to him, shall be entitled to appear and be heard.
(3) The registration officer may in his discretion—
(a) require any claimant, objector or person objected to, to appear in person before him;
(b) require that the evidence tendered by any person shall be given on oath and administer an oath for the purpose.
1[(1)] If it appears to the registration officer that owing 2[***] to inadvertence or error during preparation, the names of any electors have been left out of the roll and that remedial action should be taken under this rule, the registration officer shall—
(a) prepare a list of the names and other details of such electors;
(b) exhibit on the notice board of his office a copy of the list together with a notice as to the time and place at which the inclusion of these names in the roll will be considered, and also publish the list and the notice in such other manner as he may think fit; and
(c) after considering any verbal or written objections that may be preferred, decide whether all or any of the names should be included in the roll.
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If it appears to the registration officer at any time before the final publication of the roll that owing to inadvertence or error or otherwise, the names of dead persons or of persons who have ceased to be, or are not, ordinarily residents in the constituency or of persons who are otherwise not entitled to be registered in that roll, have been included in the roll and that remedial action should be taken under this rule, the registration officer, shall—
(a) prepare a list of the names and other details of such electors;
(b) exhibit on the notice board of his office a copy of the list together with a notice as to the time and place at which the question of deletion of these names from the roll will be considered, and also publish the list and the notice in such other manner as he may think fit; and
(1) The registration officer shall thereafter—
(a) prepare a list of amendments to carry out his decisions under rules 18, 20, 1[21 and 21A] and to correct any clerical or printing errors or other inaccuracies subsequently discovered in the roll; 2[***]
(b) publish the roll, together with the list of amendments, by making a complete copy thereof available for inspection and displaying a notice in Form 16 at his office; 3[and]
3[(c) subject to such general or special directions as may be given by the Election Commission supply, free of cost, two copies of the roll, as finally published, with the list of amendments, if any, to every political party for which a symbol has been exclusively reserved by the Election Commission.]
(2
(1) An appeal shall lie from any decision of the registration officer under rule 20, 1[rule 21 or rule 21A] to such officer of Government as the Election Commission may designate in the behalf (hereinafter referred to as the appellate officer):
Provided that an appeal shall not lie where the person desiring to appeal has not availed himself of his right to be heard by, or to made representation to, the registration officer on the matter which is the subject of appeal.
(2) Every appeal under sub-rule (1) shall be—
(a) in the form of a memorandum signed by the appellant, and
(b) presented to the appellate officer within a period of fifteen days from the date of announcement of the decision or sent to that officer by registered post
(1) If any constituency is delimited anew in accordance with law and it is necessary urgently to prepare the roll for such constituency, the Election Commission may direct that it shall be prepared—
(a) by putting together the rolls of such of the existing constituencies or parts thereof as are comprised within the new constituency; and
(b) by making appropriate alterations in the arrangement, serial numbering and headings of the rolls so compiled.
(2) The roll so prepared shall be published in the manner specified in rule 22 and shall, on such publication, be the electoral roll for the new constituency.
(1) The roll for every constituency shall be revised under sub-section (2) of section 21 either intensively or summarily or partly intensively and partly summarily, as the Election Commission may direct.
(2) Where the roll or any part thereof is to be revised intensively in any year, it shall be prepared afresh and rules 4 to 23 shall apply in relation to such revision as they apply in relation to the first preparation of a roll.
(3) When the roll or any part thereof is to be revised summarily in any year, the registration officer shall cause to be prepared a list of amendments to the relevant parts of the roll on the basis of such information as may be readily available and publish the roll together with the list of amendments in draft; and the provisions of rules 9 to 23 shall apply in relation to such revision as they apply in relatio
2[(1) Every application under section 22 or sub-section (1) of section 23 shall be made in duplicate in such one of the Forms 3[6, 7, 8, 8A and 8B] as may be appropriate 4[***]]:
5[Provided that the statements in Forms 2, 2A and 3, from persons having service qualifications, received after the final publication of the electoral roll shall be deemed to be the applications under sections 22 and 23 4[***]].
6[(1A) Every such application as is referred to in sub-rule (1) shall be presented to the registration officer in such manner as the Election Commission may direct.]
7[***]
8[***]
(3) The 9[***] registration officer shall, immediately on receipt of such application, direct that one copy thereof be pasted
1[***] under rule 26.—2[(1) Every appeal under section 24 shall be—
(a) in the form of a memorandum signed by the 3[appellant];
(b) accompanied by a copy of the order appealed from and 4[3[a fee of five rupees] to be—
(i) paid by means of non-judicial stamps; or
(ii) deposited in a Government treasury or the Reserve Bank of India in favour of the chief electoral officer; or
(iii) paid in such other manner as may be directed by the Election Commission; and]
5[(c) presented to the chief electoral officer within a period of fifteen days from the date of the order appealed from or sent by registered
1[***].—(1) The Election Commission may, with a view to preventing impersonation of electors and facilitating their identification at the time of poll, by notification in the Official Gazette of the State, direct that the provision of this rule shall apply to 2[any such constituency or part thereof] as may be specified in the notification.
(2) The registration officer for such notified constituency shall, as soon as may be, after the issue of the notification under sub-rule (1), arrange for the issue to every elector of an identity card prepared in accordance with the provisions of this rule.
(3) The identity card shall—
(a) be prepared in duplicate;
(b) contain the name, age, residence and such other particulars of the elector as
The provisions of Part II shall apply in relation to Parliamentary constituencies in the Union territory of Delhi* as they apply in relation to Assembly constituencies.
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* Now the National Capital Territory of Delhi.
(1) The roll for every local authorities’ constituency shall be prepared and maintained in such form, manner and language or languages as the Election Commission may direct.
(2) The provisions of 1[rule 26 except sub-rules (3) and (4) thereof and rule 27] shall apply in relation to local authorities’ constituencies as they apply in relation to assembly constituencies:
Provided that an application for the inclusion of a name shall be made in Form 17:
2[Provided further that where an application referred to in sub-rule (1) of rule 26 is received by the electoral registration officer, he shall refer such application to the chief executive officer of the local authority concerned and on receipt of information in relation thereto from the chief executive officer, the electoral registration officer
(1) The roll for every graduates’ or teachers’ constituency shall be prepared in such form, manner and language or languages as the Election Commission may direct.
(2) The roll shall be divided into convenient parts which shall be numbered consecutively.
(3) For the purpose of preparing the roll the registration officers shall, on or before the 1st 1[October], issue a public notice calling upon every person entitled to be registered in that roll to send to, or deliver at his office before the 7th day of 1[November] next following an application in Form 18 or Form 19, as the case may be, for inclusion of his name:
2[Provided that for the purpose of preparing the roll for the first time for the Legislative Council of the State of Madhya Pradesh, the references to the 1st October and the 7th day
(1) After the roll for a constituency has been finally published, the following papers shall be kept in the office of the registration officer or at such other place as the chief electoral officer may by order specify until the expiration of one year after the completion of the next intensive revision of that roll:—
(a) one complete copy of the roll;
(b) statements submitted to the chief electoral officer under rule 7;
(c) statements submitted to the registration officer under rule 8;
(d) register of enumeration forms;
(e) applications in regard to the preparation of the roll;
(f) manuscript parts prepared
Every person shall have the right to inspect the election papers referred to in rule 32 and to get attested copies thereof on payment of such fee as may be fixed by the chief electoral officer.
(1) The papers referred to in rule 32 shall, on the expiry of the period specified therein, and subject to such general or special directions, if any, as may be given by the Election Commission in this behalf, be disposed of in such manner as the chief electoral officer may direct.
(2) Copies of the electoral roll for any constituency in excess of the number required for deposit under rule 32 and for any other public purpose shall be imposed of at such time and such in manner as the Election Commission may direct and until such disposal shall be made available for sale to the public.
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