No Inquiry Needed for Termination if Appointment is Based on Fraud; Natural Justice Principles Don't Apply: Madhya Pradesh High Court - 2025-09-22

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No Inquiry Needed for Termination if Appointment is Based on Fraud, Rules Madhya Pradesh High Court

Gwalior, MP – The Madhya Pradesh High Court, in a significant ruling on service law, has held that the principles of natural justice, such as conducting a full departmental inquiry, are not mandatory when terminating an employee who secured appointment through fraudulent means. A Division Bench of Justice G. S. Ahluwalia and Justice Pushpendra Yadav set aside a Single Judge's order that had reinstated an employee terminated for using a forged caste certificate.

The court emphasized that "fraud vitiates all solemn proceedings" and applying the principles of natural justice in such cases would amount to a "useless formality," especially when the employee does not contest the allegation of fraud on its merits.

Case Background

The case, The State Of Madhya Pradesh vs Vijay Manjhi , was an appeal filed by the State against a Single Judge's order dated April 22, 2024. The Single Judge had quashed the termination of Vijay Manjhi, a police constable, on the grounds that he was not given a show-cause notice or a proper hearing, thereby violating the principles of natural justice.

The Division Bench noted that this case was identical to another matter, State of M.P. Vs. Rakesh Manjhi , which it had decided on the same day. The court's detailed reasoning in the Rakesh Manjhi case formed the basis for its decision in the present appeal.

In the precedent case, Rakesh Manjhi was appointed as a Constable (GD) under the Scheduled Tribe (ST) category based on a "Manjhi" caste certificate. While an initial verification confirmed its authenticity, a subsequent inquiry prompted by a complaint revealed the certificate was forged and had never been issued by the Sub-Divisional Officer's (SDO) office. The authorities found that the initial verification report had been manipulated by erasing the word "Nahi" (Not). Consequently, his services were terminated without a formal inquiry.

Arguments Presented

• The State (Appellants): The State argued that when an appointment is fundamentally void ab initio due to reliance on forged documents, the requirement for a departmental inquiry under the M.P. Civil Services (Classification, Control and Appeal) Rules, 1966, does not apply. Since the very entry into service was based on fraud, the principles of natural justice need not be adhered to.
• The Employee (Respondent): The respondent, in his original writ petition, did not challenge the finding that the caste certificate was forged. Instead, his entire argument was confined to the procedural lapse—the failure of the department to conduct a full-fledged inquiry before termination.

Court's Analysis and Legal Precedents

The Division Bench fundamentally disagreed with the Single Judge's reasoning. The court framed the central question as: "whether the appellants were under obligation to issue any show-cause notice or to conduct any full-fledged departmental inquiry prior to terminating the services of respondent or not?"

The court's decision was anchored on several key legal principles:

• Fraud Vitiates Everything: Citing its own judgment in Shailesh Singh Bhadouriya Vs. The State of Madhya Pradesh , the Bench reiterated that a departmental inquiry is meant for misconduct committed during the course of employment. When the appointment itself is fraudulent, it is void from the beginning, and the question of holding an inquiry does not arise.

• The 'Prejudice' and 'Useless Formality' Doctrines: The court extensively quoted Supreme Court judgments, including Dharampal Satyapal Limited and Canara Bank v. Debasis Das . It highlighted that every violation of natural justice does not automatically invalidate an action. The affected party must demonstrate that prejudice was caused. In this case, since the respondent never disputed the core fact of the certificate being forged, the court concluded that providing a hearing would have been a "useless formality" and made no difference to the outcome.

The judgment quoted:

"Once the order on merits was not challenged, then under the facts and circumstances of the case, this Court is of considered opinion that grant of opportunity of hearing is nothing but a useless formality."

The court further observed:

"To direct reinstatement of the employee with back wages in all cases is to reduce the rules of justice to a mechanical ritual... It amounts to rewarding the dishonest and the guilty and thus to stretching the concept of justice to illogical and exasperating limits."

Final Decision and Implications

The Division Bench concluded that the Single Judge had committed a "material illegality" by setting aside the termination order solely on the ground of non-compliance with natural justice principles.

Allowing the State's appeal, the court set aside the Single Judge's order and dismissed the writ petition originally filed by Vijay Manjhi, thereby upholding his termination.

This ruling clarifies the legal position in Madhya Pradesh regarding appointments secured through fraud, establishing that procedural requirements of natural justice can be dispensed with when the very foundation of the employment is illegal and undisputed by the employee.