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2025 Supreme(Online)(MP) 9817

HIGH COURT OF MADHYA PRADESH
Anand Singh Bahrawat, J
Virendra Kumar Singh – Appellant
Versus
State Of Madhya Pradesh – Respondent
WRIT PETITION No. 6502 of 2020



Advocates:
For the Appellants/Petitioners: Rajbahadur Singh Tomar
For the Respondents: Prabhat Pateriya

Disciplinary proceedings against a government servant require a regular departmental inquiry if the servant denies the charges. Summary punishment without such an inquiry, or based on non-supplied adverse material, violates natural justice and invalidates the disciplinary action, especially where there is significant unexplained delay.

Headnote:(A) Constitution of India, 1950 - Article 226 - Service Law - Disciplinary Proceedings - Requirement of regular departmental inquiry - When a government servant denies charges in an explanation after a show-cause notice, it is mandatory to conduct a regular departmental inquiry; summary punishment based solely on explanation is impermissible. (Para 7 and 12)

(B) M.P. Civil Services (Classification, Control and Appeal) Rules, 1966 - Rule 30 - Service of orders and notices - Mandatory requirement of serving orders, comments, or notes personally or by registered post on the delinquent servant; non-compliance vitiates the appellate process. (Para 7 and 12)

(C) Disciplinary Proceedings - Delay - Inordinate and unexplained delay in initiating or concluding disciplinary proceedings causes prejudice to the delinquent, violating the principles of administrative justice, particularly when the employee is exonerated in preliminary fact-finding reports. (Para 8, 9, 10, 11, and 12)

Facts of the case:
The petitioner, a government servant on deputation, was subjected to a series of show-cause notices and multiple fact-finding enquiries regarding alleged professional misconduct. Despite several internal reports concluding that the allegations were not proven and commending the petitioner’s performance, a charge-sheet was issued after a two-year delay. A penalty of censure was subsequently imposed without a regular departmental inquiry. The petitioner’s appeal against the punishment was rejected without providing him with copies of the materials and opinions used against him.

Findings of Court:
The court observed that the authorities ignored multiple internal exonerations and failed in their duty to conduct a formal inquiry once the charges were disputed. Furthermore, the appellate authority disregarded procedural mandates regarding the service of essential documents, acting contrary to established rules of natural justice and service regulations.

Issues: Whether the imposition of a penalty without a formal departmental inquiry, despite the denial of charges, and the failure to supply adverse materials to the delinquent during the appellate process, warrants quashing of the punishment orders.

Ratio Decidendi: Where a government servant denies the allegations in a disciplinary matter, a regular departmental inquiry is a requisite safeguard. Failure to conduct such an inquiry, coupled with unjustified delays and violation of procedural norms regarding the service of evidence and opinions, renders the disciplinary action arbitrary and liable to be set aside.

Result: Petition allowed; impugned punishment orders quashed.

Table of Content
1. factual history of disciplinary proceedings and exoneration in fact-finding enquiries. (Para 1 , 2 , 6 , 7)
2. procedural compliance with rule 26 and 30 regarding appeals and disciplinary formalities. (Para 3 , 4 , 5)
3. impact of inordinate delay and lack of regular inquiry on disciplinary validity. (Para 8 , 9 , 10 , 11 , 12)
4. quashing of orders due to procedural failure and restoration of seniority. (Para 13 , 14)

ORDER

This petition, under Article 226 of Constitution of India, has been filed seeking the following relief (s):

“i- That, the impugned order (Ann. P/1 and P/2) may kindly be quashed.

ii- That, respondents may kindly be directed to retain the petitioner at proper place in his seniority, when he would have been placed at the time of his regular promotion, as there would not have been any punishment order/enquiry, with all consequential benefits.

iii- That, other relief which may deem fit may also be granted.”

2. Learned counsel for petitioner submits that petitioner was holding the post of Additional Collector but since 4.10.2012 to 5.4.2014 petitioner was on deputation in Mandi Board holding the post of Deputy Director. At the relevant point of time, when petitioner was posted as Deputy Director in Madhya Pradesh State Agriculture Marketing Board, Gwalior, a general direction and instruction was issued vide letter dated 14.8.2013 in order to prevent issuance of forged license in Mandi Area. It is further submitted that thereafter on 28.3.2014 a show-cause notice (Annexure P/5) was issued to petitioner. Immediately, petitioner submitted a reply to show-cause notice on 4.4.2014 (Annexure P/6). Another show-cause notice dated 17.9.2014 was issued by the Marketing Board. Thereafter, Additional Director Finance (Shri Dinesh Dwivedi) Mandi Board conducted fact-finding enquiry dated 17.6.2015. Thereafter, charge-sheet dated 5.8.2016 was issued under Rule 16 of M.P. Civil Services (Classification, Control and Appeal) Rules, 1966 (for brevity “the Rules”). Immediately, petitioner submitted reply to the charge-sheet. Thereafter, fact-finding enquiry was conducted by Additional Director, Finance (Shri Rajesh Singh Kaurav). Again fact-finding enquiry was conducted by the Joint Director, Mandi Board, Gwalior. It is further submitted that in the said enquiry nothing was mentioned against petitioner rather it was mentioned that petitioner was not found in guilty and no charges levied against petitioner were found to be proved. Thereafter, no decision was taken by respondents; therefore, petitioner filed W.P. No.933/2017 which was decided on 8.2.2017 and it was directed to respondent to conclude the enquiry expeditiously. Thereafter, opinion was sent by the Mandi Board by letter dated 6.3.2017 and Agriculture Department was also sent opinion dated 18.4.2017. After taking advice from the MPPSC, the General Administration Department issued a punishment order by which punishment of censure was imposed upon petitioner. It is further submitted that petitioner denied the charges and stated that the fact-finding enquiry is in his favour, however, without following due process of law, the State Government directly passed the punishment order of censure which was challenged by petitioner by filing W.P. No.6587/2017 which was dismissed vide order dated 08.03.2018 by this Court as the petitioner was having an alternative remedy. Thereafter, petitioner preferred a W.A.No.510/2018 which was decided on 4.12.2018 by which respondent/appellate authority was directed to decide the appeal own its merit as expeditiously as possible within a period of 45 days. Thereafter, the appeal preferred by petitioner was rejected vide order dated 1.2.2020 (Annexure P/2). It is further submitted that petitioner denied the charges by filing his counter/reply then as per judgment rendered by Hon'ble Apex Court in the case of O.K. Bhardwaj Vs. Union of India and others reported in [(2001) 9 SCC 180], the regular departmental enquiry is necessar

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