(Updated in 2022) As Amended by S.R.O. No. 244/2010 dt.09/03/2010 - Amendment in Rule 14 S. R. O. No. 412/2016 dt.04/06/2016.- Amendments in Rule 1and Rule 8 S. R. O. No. 734/2016 dt. 05/12/2016.- Amendment in Rule 8 S. R. O. No. 631/2017 dt. 15/10/2017. - Amendments in Rule 1,Rule 3, Rule 5 and Rule 17 S. R. O. No. 273/2018 dt. 02/05/2018. - Amendment in Rule 1 S. R. O. No. 1096/2022 dt. 14/11/2022. - Amendments in Rule 1 and Rule 5. In exercise of the powers conferred by the proviso to Article 309 of the Constitution of India and in supersession of all existing orders and rules on the subject, the Governor of Kerala hereby makes the following Special Rules for the Kerala Last Grade Service: --

Read full Act

S.Category 4

(a) Sweeper. ¹[Sanitation Worker) Cleaner, ²[Sweeper-cum-Sanitation Worker.] Dhobies, Sweeper-cum-Watchman, Waterman, Gardener, Waterman-cum-Gardener, Watcher-cum-Gardener, Watcher-cum Sweeper and Sweeper-cum-Peon, Cook and Barber in the various Departments.

(b) Kitchen Matey in the Tourist Department.

(c) Sweeper-cum-Animal Keeper, Animal House Attendant, Sweeper-cum-Attendant. Mazdoor in the Medical Colleges.

(d) Fisherman-cum-Watchman and Fisherman in the Fisheries, Department

(e) Mason Assistant and Bellows Boy in the Government Presses.

(f) Gardener-cum-Laboratory Cleaner, Farm Worker, Head Mazdoor, Mali, Herdsman. Maistry, Ploughman, Beetle Pickers, Gardener-cum-Cleaner and Permanent Servant in the Agriculture Department.

(g) Gallery Attendant. Keepers including Syces nd Mahouts and Bellows Boy in the Museums and Zoos Department.

(h) Watcher-cum-Cook (Cook-cum-Watchman) In the Forest Department.

(I)

S.¹[Category 8

Process Servers in the Judicial Department.]

S.¹[Category 9

(a) Hospital Attendant Grade I In the Health Services Department.]

²[(b) Hospital Attendant Grade I in the Insurance Medical Services Department.]

S.1 Posts with different Designations.--

For the purpose of appointment and promotion, probation and seniority, discharge for want of vacancies and reappointment, postings and transfers and appointment of full members, every post or group of posts which are on the same scale of pay and require only literacy qualification and to which candidates are advised from a common ranked list, shall be treated as belonging to the same category:]

 ²[Provided that in the case of Land Revenue Department, the posts of Peons. ³[ x x x x ] Messengers and Chowkidars shall be grouped as one Category:]

⁴[Provided further that persons who have been selected from a common ranked list and who possess additional qualifications, if any. prescribed for a post under the service shall be allowed category change, on request, subject to the condition that a person who is thus allowed to change the category shall take rank as the junior most in the post to which he is transferred:

Provided also

S.2 Applicability of General Rules.--

Part II of the Kerala State and Subordinate Services Rules other than rules 3.4.7. ³[8] 9. ⁴[10(b)] 10(c). 14. 15. 16. ²[17. 18(h) and 27] shall not apply to the service.]

S.3 Appointing Authority.--

The District Collector of the concerned District shall be the Appointing Authority for all posts coming under Category 4 in the offices and institutions in the District except those in the Departments of the Health Services. Medical Colleges Employees' State Insurance. Indian Systems of Medicine (including Ayurveda Colleges), Homoeo, Animal Husbandry, Museums and Zoos, Governor's Secretariat, Departments of the Secretariat including Law, Legislature (The appointment in the Legislature Secretariat is governed by "The Kerala Legislature Secretariat (Recruitment and Conditions of Service) Rules 1979") and Finance, Judicial Department, Public Service Commission and Office of the Advocate General. The Appointing Authority for all the posts in Category 4 in the Departments specified above and for other categories in the offices and institutions specified in column (1) of the table below shall be the authority specified in the corresponding entry in column (2) thereof.]

S.Category 1

²[(a) Gallery Assistant in the Department of Museums and Zoos:

(i) By promotion from the category of Gallery Attendant in the Department of Museums and Zoos;

Or

(ii) In the absence of suitable hands under item (i) above, by promotion from any other categories of the Last Grade Service of the Department of Museums and Zoos;

Or

(iii) In the absence of suitable hands under items (i) and (ii) above, by direct recruitment)

(b) All posts except the post of Gallery Assistant in the Department of Museums and Zoos:

(i) By promotion from a lower post or category within the jurisdiction of the Appointing Authority concerned:

Or

(ii) If suitable hands are not available under item (i) above, by promotion from a lower post or category within the jurisdiction of another Appointing Authority in the concerned department:

Or

(iii) By direct recruitment.

³[Note.-- The post of Ayah in all t

S.Category 2

By direct recruitment.

S.Category 3

¹[(a) All posts except the posts of Watcher-cum-Stores Attendant (Secretariat Stores Branch) ²[x x x x] and ⁵[x x x x]]

(i) By promotion from a lower post or category within the jurisdiction of the Appointing Authority concerned:

Or

(ii) If suitable hands are not available under item (i) above by promotion from a lower post or category within the jurisdiction of another Appointing Authority in the concerned Department:

Or

(iii) By direct recruitment.

(b) Watcher-cum-Stores Attendant (Secretariat Stores Branch):

(i) By appointment from suitable persons in the Last Grade Service within the jurisdiction of the appointing authority concerned;

(ii) In the absence of suitable persons under item (i) above, by direct recruitment.

³[(c) x x x x ]

⁴[x x x x]

S.¹[Category 4

(a) (i) 50% of the posts in the Departments of Health Services, Indian Systems of Medicine (including Ayurveda Colleges), Homoeo, Employees' State Insurance and Medical Colleges shall be filled up by promotion of Part-time Contingent Employees in these Departments concerned on the basis of seniority by the respective Appointing Authorities.

(ii) The remaining 50% of the posts in the Department specified under item (i) above shall be filled up by the respective Appointing Authorities by promotion from the candidates advised by the District Collectors from the common seniority list of Part-time Contingent Employees prepared on Revenue District-wise basis as mentioned in Note 1 below.

(iii) In the absence of suitable hands under items (i) and (ii) above, by direct recruitment through Employment Exchange.

(b) In respect of posts in Departments other than those mentioned in the opening paragraph of rule 4,-

(i) by promotion of Part-time Contingent Employees fr

S.¹[Category 5

By direct recruitment through Local Employment Exchanges]

S.¹[Category 6

By appointment of patient employees of the Leprosy Hospitals.

Note.--

(1) The patient employees appointed as Hospital Attendants Grade II shall be treated as a separate unit for the purpose of appointment and transfer and their services shall be confined only to the Leprosy Hospitals under the Health Services Department.

(2) The physical fitness of the patient employees to be appointed as Hospital Attendants Grade II shall be certified by a Medical Board constituted by the Director of Health Services consisting of the District Medical Officers of Health in the Alleppey, Trichur and Calicut Districts, the Superintendent of the concerned Leprosy Hospital and a nominee of the Director of Health Services.]

S.¹[Category 7

(i) Appointment by transfer from posts in the Health Services Department carrying similar or identical scales of pay;

Or

(ii) In the absence of qualified persons under item (i) above, by promotion from posts in the Health Services Department;

Or

(iii) In the absence of qualified persons under items (i) and (ii] above, by direct recruitment.

S.Category 8

¹[(1) By appointment from among qualified persons in the Judicial Department carrying similar or identical scale of pay, according to seniority and Willingness;

Or

(ii) In the absence of qualified persons under item (1) above, by promotion from among the qualified persons in the Last Grade Service in the Department according to seniority;

Or

(iii) In the absence of qualified persons under items (i) and (ii) above, by direct recruitment.]

S.Category 9

By promotion from Hospital Attendant Grade II in the Department.

S.¹[Category 10

By direct recruitment.]

S.¹[Category 11

By promotion from Category 12.]

S.¹[Category 12

By appointment from NMR Workers who have completed five years of service as N.M.R. Worker as on the 19th of May 1983 in the Public Works Department.]

²[Note.-- Female candidates shall not be eligible for promotion to the posts in the Armed Reserves. Armed Battalions and Police Training Institutions in the Police Department. In Women's Hostels attached to the Polytechnics and Engineering Colleges only female candidates shall be posted as cooks,]

(b) All promotions shall be made in accordance with seniority, unless the promotion of a member has been withheld as a penalty.

³[Note.--

(1) In view of the arduous and special nature of the duties and responsibilities attached to the posts specified in the Table below, only male candidates shall be eligible for appointment under this rule to the said posts.]

⁴[(2) Only Women shall be appointed for watch duty in the Welfare Institutions under Social Welfare Dep

S.4

x x x x]

S.5 Reservation of appointment.--

The rules relating to reservation of appointments (General Rules 14-17) shall apply to appointments to the service by direct recruitment.

S.6

(a) Qualifications regarding age:- No person shall be eligible for appointment to any of the posts by direct, recruitment if he has not completed or will not complete 18 years or if he has completed or will complete 35 years of age on the 1st day of January of the year in which applications for appointment are Invited: Provided that in the case of a candidate who is an ex-serviceman, the period of his service in the Defence Forces shall be excluded in computing his age for appointment: 1[Provided further that in the case of candidates who were Family Planning Voluntary Workers, the maximum age limit shall be 45 years: Provided also that in the case of candidates from among Ex-Servicemen 2[ x x x x ] for appointment to the posts in the Rajya Sainik Board and N.C.C. Departments, the maximum age lim S.7 Probation.-- Every person appointed to a category shall be on probation -- (i) if recruited direct, for a total period of one year on duty within a continuous period of three years; and (ii) if appointed by promotion, for a total period of one year on duty within a continuous period of two years. S.8 Service in a category in different departments or offices.-- Subject to the provisions of sub-rule (d) of rule 17 service rendered in a post included in anyone of 1[the Categories] in a department or office shall count for probation and seniority in regard to another post in the same category whether in the same or another department or office. S.9 Suspension or termination or probation.-- At any time before the expiry of the prescribed period of probation, the Appointing Authority may -- (a) suspend the probation of a probationer and discharge him from the service or, as the case may be, revert him to his permanent post or category for want of a vacancy; and (b) at its discretion by order terminate the probation of a probationer and discharge him from the service, or, as the case may be revert him to his permanent post or category after giving him a reasonable opportunity of showing cause against the action proposed to be taken in regard to him. S.10 Probationer's suitability for full membership.-- (a) If at the end of the prescribed period of probation the Appointing Authority considers the probationer to be suitable for full membership, it shall, as soon as possible by an order, declare him to have satisfactorily completed his period of probation. On the issue of that order, the probationer shall be deemed to have satisfactorily completed his period of probation on the date of expiry of the prescribed period of probation (b) If at the end of the prescribed period of probation the Appointing Authority does not consider the probationer to be suitable for such membership it shall, by order discharge him from the service, or, as the case may be, revert him to his permanent post or category after giving him a reasonable opportunity of showing cause against the action proposed to be taken in regard to him. S.11 Appeal against discharge.-- (a) A probationer who is discharged under sub-rule (b) of Rule 11 or unde: sub-rule (b) of Rule 12 shall be entitled to appeal against the order of discharge passed by the Appointing Authority to the authority to which and,within the period of limitation within which an appeal would lie against an order of dismissal passed by the Appointing Authority against a full member of the service, class or category as the case may be. (b) The authority competent to entertain an appeal under sub-rule (a) may, either of its own motion or otherwise revise any order discharging a probationer under any of the provisions referred to in the sub-rule, within one year of the date of such order. (c) (i) When an order discharging a probationer is set aside on appeal under sub rule (a) or on revision under sub-rule (b) and the probationer is restored to the service, the period on and from the date of discharge to the date of such restoration may, with the previous sanction of the State Gove S.12 Seniority.-- (a) Seniority of a member In any category of the service shall, unless he has been reduced to a lower rank as punishment, be determined by the date of the order of his first appointment to such category:  Provided that if any portion of the service of such person does not count towards probation under the rules, his seniority shall be determined by the date of commencement of his service which counts towards probation. (b) The Appointing Authority shall, at the time of passing an order appointing two or more persons simultaneously to the service, fix the order of preference among them: and seniority shall be determined in accordance with it. (c) Notwithstanding anything contained in clauses (a) and (b) above, the seniority of a person appointed to a category in the service on the advice of the Commission shall, unless he has been reduced to a lower rank as punishment, be determined by the date of first effective advice made for his appointment to such ca S.13 Discharge and reappointment.-- (a) (i) The order in which probationers and approved probationers in any category shall be discharged for want of vacancies shall be: first, probationers in the order of juniority; and second, approved probationers in the order of juniority. (ii) Approved probationers and probationers who have been discharged for want of vacancies shall be re-appointed as vacancies arise in the inverse of the order laid down in clause (i) (b) For the purpose of this rule, posts within the jurisdiction of each Appointing Authority shall be treated as a separate unit. S.14 Appointment of full members.-- (a) Appointment of approved probationers as full members of the service shall be made by the Appointing Authority. (b) An approved probationer shall be appointed as a full member of the service in the category for which he was selected, at the earliest possible opportunity, in any substantive vacancy which may exist or arise in the permanent cadre of such category and if such vacancy existed from a date previous to the Issue of the order of appointment, he may be so appointed with retrospective effect from such date or, as the case may be, from such subsequent date from which he was continuously on duty as a member of the service in such category or in a higher category:  Provided that where more than one approved probationer is available for such appointment as full member, the senior most approved probationer on the date of the vacancy shall be appointed. Explanation.-- For the purpose of this sub-rule, an approved probationer on leave shall be dee S.15 Postings and Transfers.-- (a) A member of the service in any category may be required to service in any post borne on the cadre of that category. (b) All transfers and postings shall be made by the appointing authority:  Provided that the powers conferred on the appointing authority by this sub rule may be exercised also by any authority to which the appointing authority is administratively subordinate. (c) A member of the service may, on grounds of administrative necessity, be transferred from the jurisdiction of one appointing authority to that of another appointing authority, Such transfers shall be made by the authority to which the appointing authorities are administratively subordinate. 1[Note.-- The patient employees, appointed as Hospital Attendants Grade II in the Leprosy Hospitals under the Health Services Department shall not be transferred to institutions other than Leprosy Hospitals.] (d) Transfers on request. - Probationers approved pro S.16 x x x x] S.17 Pay, Allowances, leave, leave salary, pension and conditions of services.-- The Kerala Civil Services (Classification, control and Appeal) Rules, the rules regulating the pay of the services issued from time to time, the Government Servants' Conduct Rules, the Travancore Service Regulations, the Cochin Service Regulations, the Fundamental Rules, the Madras leave Rules 1933, the Kerala Service Rules, 1959, and the pension rules for the time being in force shall, in so far as they may be applicable and except to the extent expressly provided in those rules shall govern members of the service in the matter of their pay, allowance, leave, leave salary, pension and other conditions of service:  Provided that the said rules and regulations shall in their application to persons employed in the Secretariat Staff of the Governor, be construed as if the functions of the State Government under those rules and regulations are the functions of the Governor. S.Order Dated (06/02/2013) P&ARD--MUTUAL OR INTER-DEPARTMENTAL TRANSFER FROM ONE UNIT TO ANOTHER IN THE SAME DEPARTMENT OR FROM ONE DEPARTMENT TO ANOTHER WITHIN THE SAME SUBORDINATE SERVICE--CONDITIONS FOR GRANTING TRANSFERS TO GOVERNMENT SERVANTS OTHER THAN LAST GRADE SERVANTS--REVISED ORDERS ISSUED PERSONNEL AND ADMINISTRATIVE REFORMS (ADVICE-C) DEPARTMENT G O. (P) No. 05/2013/P&ARD. Dated, Thiruvananthapuram, 6th February, 2013. Read:-- 1. G. O. (Ms.) No. 4/61/PD dated 02/01/1961. 2. G.O. (P) No, 154/71/PD dated 22/05/1971. 3. Circular No. 123746/SD5/73/PD dated 28/05/1976. 4. Circular No. 143088/SD1/76/GAD dated 11-7-1977. 5. G. O. (P) No. 442/80/GAD dated 26/09/1980. 6. G. O. (P) No. 180/81/GAD dated 03/06/1981. 7. G. O. (P) No. 36/91/P&ARD dated 02/12/1991.< S.Order Dated (05/12/2014) P&ARD--APPOINTMENT TO THE LAST GRADE SERVICE--POLICE VERIFICATION AND P. S. C. VERIFICATION MADE MANDATORY FOR REGULARIZATION OF SERVICE-- ORDERS ISSUED PERSONNEL AND ADMINISTRATIVE REFORMS (RULES) DEPARTMENT G. O. (P) No. 40/2014/P&ARD. Dated, Thiruvananthapuram, 5th December, 2014. Read:--1. G O. (P) No. 41/2010/P&ARD dated 14/12/2010. 2 G O. (P) No. 15/2011/P&ARD dated 06/06/2011. 3. G O. (P) No. 20/201 l/P&ARD dated 30/06/2011. ORDER Government have issued orders as per Government Orders read as 1st to 3rd paper above entrusting the appointing authorities to obtain Police Verification as well as P. S. C. Verification Report for regularization of all appointments made through the Kera S.Order Dated (27/05/2017) Personnel and Administrative Reforms Department--Judgment dated 04/08/2016 of Hon'ble High Court in OP (KAT) 279/15 filed by Sri. Ratheesh Kumar and another --complied with - Orders issued. Personnel and Administrative Reforms (Rules) Department G.O. (Rt) No. 280/2017/P&ARD Dated, Thiruvananthapuram, 27 050017 Read:- 1) G.O. (P) No. 1/2014/P&ARD dated 03/01/2014. 2) G.O. (P) No. 21/2014/P&ARD dated 19/07/2014. 3) G.O. (P) No. 16/2015/P&ARD dated 28/05/2015. 4) G.O. (P) No. 19/2015/P&ARD dated 20/06/2015. 5) Judgment dated 04/08/2016 of Hon'ble High Court in OP (KAT ) 279/15 filed by Sri. Ratheesh Kumar and another. 6) Letter No. IGR/25563/2016-E4 dated 15/12/2016 from the Inspector General of Registration, Thiruvananthapuram. 7) Letter No. E4-25563/2016 dated 23/03/2017 from the Inspector General of Registration, Thiruvananthapuram.