Ad-Hoc Appointments in Excess of Quota Cannot Count Towards Seniority: Himachal Pradesh High Court - 2026-05-21

Legal Awareness & Information.

Examining the Limits of Ad-Hoc Tenure: Himachal High Court Upholds Seniority Ruling

In a significant ruling concerning service law, the Himachal Pradesh High Court has reinforced the principle that appointments made purely on an ad-hoc, stop-gap basis do not entitle employees to claim seniority for that period. The division bench, comprising Chief Justice G.S. Sandhawalia and Justice Bipin C. Negi, dismissed an appeal by Salochana Devi, who had sought retrospectively calculated seniority from her initial ad-hoc promotion in 1991.

The Conflict: A Decade-Long Pursuit

The dispute stemmed from the petitioner’s appointment as a Clerk/Meter Reader in 1991. While Salochana Devi was regularized in 1995, she contended that her service from 28.06.1991 should be counted toward her overall seniority within the Himachal Pradesh State Electricity Board Limited (HPSEBL).

The Board, however, consistently maintained that her initial promotion to the post was a stop-gap arrangement necessitated by a ban on direct recruitment and an acute shortage of staff. Because her initial induction exceeded the 15% quota prescribed for her category, the Board argued it was impossible to recognize that period for seniority purposes.

The Legal Standpoint

The appellant argued that despite the ad-hoc nature of her placement, her service was continuous. The respondent, represented by Senior Advocate Ms. Sunita Sharma, successfully argued that the terms of the original appointment were explicit. The appointment order contained a specific clause stating that the offer was "purely on ad-hoc basis" and would not confer any right to seniority or future regularization outside of existing Recruitment and Promotion (R&P) Regulations.

The High Court observed that there were no statutory instructions or policy documents to support the petitioner’s claim. The bench noted that the absence of such documentation, coupled with the clear terms set out in the initial appointment order, left no room for judicial intervention to issue a mandamus.

Precedents and Principles Applied

The Court leaned heavily on established Supreme Court precedents, including Direct Recruit Class II Engineering Officers’ Association v. State of Maharashtra and State of West Bengal v. Aghore Nath Dev . These rulings establish that ad-hoc service, when performed outside of established quota rules, cannot be retrospectively granted as regular service for the purpose of seniority.

Furthermore, the Court pointed out that granting the requested relief would have unfairly prejudiced other employees who had been appointed through regular channels between 1991 and 1995—employees who were not even parties to the proceedings.

Key Observations

The Court underscored the following points during its deliberation:

• "Since the offer as Clerk/Meter Reader is purely on ad-hoc basis, his/her services will be regularized strictly according to the provisions in the R&P Regulations... That this adhoc appointment shall not confer any right on him/her to continue with the post or to claim seniority on any account."
• "It is a settled principle of law that no mandamus can be issued in the absence of statutory rules/policy."
• "The grant of the relief claimed would certainly unsettle the seniority and would amount to passing an adverse order behind their back, which was impermissible in law."

Verdict: Finality of Administrative Terms

Finding no infirmity in the learned Single Judge's initial dismissal of the writ petition, the High Court concluded that the petitioner had full awareness of the ad-hoc nature of her employment at the time she accepted the role. By dismissing the appeal, the Court has reinforced the sanctity of recruitment rules, affirming that administrative exigencies—while allowing for stop-gap appointments—cannot be used as a backdoor channel to bypass established statutory frameworks for seniority.

This judgment serves as a stern reminder to employees and employers alike: when an appointment is explicitly flagged as ad-hoc, it cannot be transformed into regular service through litigation, regardless of the duration the individual serves in that capacity.