IN THE HIGH COURT OF KERALA AT ERNAKULAM
A. MUHAMED MUSTAQUE, SHOBA ANNAMMA EAPEN, S. MANU
State Of Kerala, Represented By The Secretary Higher Education Department, Government Secretariat, Thiruvananthapuram – Appellant
Versus
Anas N. Assistant Professor, Department Of Political Science, M.S.M College, Kayamkulam, Kollam – Respondent
Certainly. Based on the provided legal document, the key points are as follows:
The law distinguishes between the creation of posts and the approval of appointments. Post creation authority rests with the Government, while approval of appointments is the responsibility of the University, based on workload assessments. Posts created before the 2005 amendment remain valid unless explicitly abolished, and no further government sanction is required for appointments to these posts unless they exceed the existing sanctioned strength (!) (!) .
The 2005 amendment to the relevant laws made the creation of new posts in aided colleges subject to prior sanction from the Government. However, posts that existed prior to the amendment, and were created with approval of the University, do not require subsequent government sanction for appointment approval, provided they are still legally valid and have not been expressly abolished (!) (!) .
The approval process for appointments involves verification of compliance with the staff pattern and workload assessment carried out by the University. The approval authority remains with the University, but the creation of new posts beyond the existing sanctioned posts after 2005 is exclusively within the domain of the Government (!) (!) .
The law emphasizes that workload assessments are necessary for the approval of appointments, and such assessments should be conducted strictly according to prescribed regulations. These assessments do not automatically create or abolish posts; they are meant to determine the necessity and justification for appointments within the existing staff strength (!) (!) .
In cases where appointments are made to posts that are found surplus or non-existent following workload assessments, the appointment can still be valid if the post was not expressly abolished by the competent authority before the appointment. The absence of an explicit abolition means the post continues to exist, making appointments to such posts legal (!) (!) .
The court reaffirmed that appointments made in accordance with the existing posts and workload assessments, without requiring new government sanction, are valid. The approval of appointments in posts that are within the existing sanctioned strength and not expressly abolished remains within the jurisdiction of the University (!) .
The decision clarified that the introduction of new courses or programs does not automatically require the creation of new posts unless the workload assessment indicates the need for additional staffing. The process of creating or abolishing posts involves conscious decisions by the competent authorities, and workload assessments alone do not alter the status of existing posts (!) (!) .
The court dismissed the appeals and confirmed the validity of the appointments in question, emphasizing that appointments made to posts that are still legally in existence and not expressly abolished are lawful, even if the posts were considered surplus in earlier assessments, provided there was no formal abolition (!) (!) .
These points summarize the legal principles and findings relevant to the creation and approval of posts and appointments in aided colleges, especially concerning the impact of the 2005 amendments and workload assessments.
ORDER :
A. Muhamed Mustaque, J.
In both references, the main issue is the same, namely, whether Government sanction is required for the approval of appointments in private aided colleges affiliated to Universities. Accordingly, we have considered this larger legal question in ICR(WA) No. 4/2025, as we consider that ICR(WA) No. 5/2025 can be disposed of based on our discussion on the law in ICR(WA) No. 4/2025. ICR (WA) No. 4/2025:
2. The Mahatma Gandhi University Act , 1985, and the Kerala University Act , 1974, were amended in 2005. These amendments made it mandatory to obtain Government sanction for the appointment of teachers in private aided colleges who are entitled to receive salary from the Government under the direct payment scheme. The impact of these amendments forms the core issue to be considered in the present reference made by the Division Bench. The amendments were necessitated in light of the judgment of this Court in Cherian Mathew v. Principal, S. B. College, Changanassery [1998 KHC 336], wherein the Division Bench held that the Government cannot sit in judgment over the decision of the University regarding the number of teachers to be appointed in a department of a



Government sanction is mandatory to create new posts in aided colleges post-2005 amendment, while approval of appointments for existing posts remains with the University, reaffirming that previous po....
The government is liable to disburse salary only for appointments made against posts sanctioned by it, emphasizing the necessity of workload assessment for faculty appointments.
Once a post is sanctioned, prior approval from the State Government is not necessary for appointment; eligibility and suitability can be scrutinized post-appointment.
Appointments against sanctioned posts do not require prior approval from the State Government, allowing for post facto validation and regularization of service.
A sanctioned post permits appointment without prior government approval; rejection of appointment was deemed arbitrary.
The court upheld that the creation of posts is the exclusive prerogative of the state government and cannot be compelled by the judiciary, reaffirming contractual employment does not secure regulariz....
The main legal point established in the judgment is that the government is not obligated to pay the salary of an individual appointed in a non-sanctioned post from the government grant.
The Syndicate of Calicut University can deny approval for teaching appointments based on adherence to merit and statutory regulations regarding qualifications and marks allocation.
Point of Law : Irrespective of whether the University Acts under Entry 25 of List III or the Statutes framed there under are amended in line with the UGC Regulations or not, in view of its adoption b....
Education - Affiliation of colleges - As per scheme of statutory provisions, Government's interference is only at end. As in said case, University has conducted rounds of enquiries and inspections an....
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