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2026 Supreme(Raj) 169

HIGH COURT OF JUDICATURE FOR RAJASTHAN BENCH AT JAIPUR
INDERJEET SINGH, RAVI CHIRANIA, JJ.
S. S. Sharma Son Of Late Shri Jai Ram Sharma - Petitioner
Versus
The Union Of India, Through The Commissioner, Kendriya Vidyalaya Sangathan - Respondent
D.B. Civil Writ Petition No. 8864 of 2019
Decided On : 13-01-2026

Advocates Appeared:
For the Petitioner: Mr. Mukesh Kumar Agarwal Assisted By Mr. Devanshu Agarwal
For the Respondent: Mr. Krishna Verma

Denial of promotion based on non-communicated below benchmark ACRs violates Article 14, and such non-communication is arbitrary and illegal.

Headnote:(A) Office Memorandum dated 13.04.2010 - Denial of promotion based on non-communicated below benchmark ACRs - Non-communication of ACRs is arbitrary and violates Article 14 of the Constitution - The respondent’s action of downgrading ACRs from ‘good’ to ‘average’ without communication is illegal. The petitioner is entitled to promotion to Principal based on previously graded ACRs from 2001-06. (Paras 20, 22, 24-26)

(B) Administrative Law - Principles of Non-communication of ACRs - A public servant must be communicated their ACRs to enable them to contest their grading and improve performance. (Paras 19, 21)

Facts of the case:
The petitioner challenged the rejection of his promotion based on uncommunicated adverse ACRs, which were downgraded from ‘good’ to ‘average’ between 2006-2010. He was eligible for promotion but denied due to these non-communicated ACRs.

Findings of Court:
The Court held that the non-communication of the downgraded ACRs made the denial of promotion illegal and arbitrary, violating principles of administrative fairness.

Issues: The issues addressed were whether the respondent's actions were lawful in denying promotion based on non-communicated ACRs, and the adherence to the Office Memorandum guidelines.

Ratio Decidendi: The Court highlighted the consistent requirement of communicating all ACR grades, especially below the benchmark, prior to promotion consideration. The respondents failed to meet this requirement.

Result: The writ petition is allowed; the denial of promotion is quashed, and the petitioner is directed to be considered for promotion.

Table of Content
1. challenging denial of promotion due to non-communication of acrs (Para 1 , 2)
2. arguments on downgrading acrs and promotion denial (Para 3 , 6 , 7 , 8)
3. citations supporting non-communication impacts (Para 9 , 10 , 11)
4. query on fairness of denial based on acrs (Para 12 , 13)
5. acknowledgment of eligibility for promotion (Para 14 , 15 , 16)
6. mandate for communication of below benchmark acrs (Para 17 , 18 , 19)
7. importance of communicating all acr entries (Para 20 , 21 , 22)
8. clarification of law regarding acrs and promotions (Para 23 , 24)
9. violation of communication mandates impacting promotion decisions (Para 25 , 26)
10. court's decision to quash denial of promotion on legal grounds (Para 27 , 28 , 29)

JUDGMENT :

Ravi Chirania, J.

1. The petitioner filed the present writ petition before this Court challenging the order impugned dated 14.02.2019 passed by learned Central Administrative Tribunal, Bench Jaipur (hereinafter referred to as ‘learned Tribunal’ for short) in O.A. No.826/2012 filed by the petitioner wherein he challenged the action of the respondent in rejecting his representation submitted in respect of downgrading his ACRs in the last five years, which were not communicated to him and on account of which he was denied promotion from the post of Vice-Principal to Principal in the re- spondent-organisation.

2. The brief facts as submitted by learned counsel for the peti- tioner are that the petitioner was appointed in the respondent-or- ganisation i.e. Kendriya Vidyalaya Sangathan (hereinafter re- ferred to as ‘KVS’ for short) on the post of Trained Graduate Teacher (TGT) in Jammu and Kashmir on 31.07.1978. Thereafter, he was promoted to the post of Post-Graduate Teacher (PGT) on 30.09.1984 and thereafter promoted to the post of Vice-Principal on 16.09.2005.

3. Learned counsel for the petitioner, Mr. Mukesh Kumar Agar- wal submitted that the next promotion was for the post of Princi- pal for which petitioner was eligible and entitled, however, he was not considered for promotion in the year 2009-10, 2010-11 and 2011-12 on the ground that he did not meet the prescribed benchmark for consideration for the post of Principal under the Rules. On being denied the consideration for the year from 2009- 10 to 2011-12, the petitioner raised grievances before the respon- dent and he was informed that he did not have the prescribed benchmark (which is ‘good’) for being eligible for promotion to the post of Principal. The petitioner was informed by memorandum dated 28.11.2011 against which the petitioner represented to the Joint Commissioner (Admn.) of the respondent-organisation which then advised the petitioner to apply for review of his ACRs to Deputy Commissioner, Regional Office Jaipur which is the compe- tent authority in terms of Article 91 of the Education Code of KVS.

4. In terms of memorandum dated 22.08.2012 as issued by Joint Commissioner (Admn.), the petitioner submitted a represen- tation through proper channel to the Commissioner, KVS, New Delhi for review of his ACRs. The respondent decided the repre- sentation of the petitioner regarding correction/review of the ACRs by memorandum dated 01.11.2012 whereby the respondent re- fused to review the ACR without any justified reason. The reason as recorded while denying the review of the ACR is reproduced as under:-

5. On rejection of the representation the petitioner filed the Original Application bearing No.826/2012 before the learned Tri- bunal wherein he challenged the rejection of his representation by memorandum dated 01.11.2012.

6. Learned counsel submits that it was argued before the learned Tribunal that for the year 2006-07, 2007-08, 2008-09 and 2009-10 he was graded as ‘average’ and these ACRs were not communicated to him despite the fact that his ACRs/APARs for the period 2001-02, 2002-03, 2003-04, 2004-05 and 2005-06 were ‘good’ which shows that in the last five years his ACRs/APARs from 2001-02 to 2005-06 were ‘good’, however, on downgradi







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