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2026 Supreme(Raj) 322

HIGH COURT OF JUDICATURE FOR RAJASTHAN BENCH AT JAIPUR
MUNNURI LAXMAN, J.
Tina Negi D/o Lt. Shri Jaswant Singh Negi - Petitioner
Versus
Director General, Ministry of Railways - Respondent
S.B. Civil Writ Petition No. 12444 of 2020
Decided On : 30-04-2026

Advocates Appeared:
For the Petitioner: Mr. Ajat Shatru Mina, Adv.
For the Respondent: Ms. Manjeet Kaur, Adv., Mr. Alam Sahani, Adv., Ms. Garvita Sharma, Adv.

Unauthorized absence does not automatically equate to willful misconduct. In disciplinary matters, a finding of 'willful' conduct is essential to justify severe penalties. Where such a finding is absent and the punishment is disproportionate to long service, courts may exercise discretion to modify the penalty directly.

Headnote:(A) Service Law - Disciplinary Proceedings - Unauthorized absence - Necessity of finding of willful conduct - Every unauthorized absence does not equate to willful absence - There must be specific evidence and a clear finding of willful conduct to characterize such absence as grave misconduct. (Paras 7, 19, 21)

(B) Service Law - Medical Leave - Procedural non-compliance - Requirement to follow prescribed procedure for medical certification - An employee must adhere to specified rules for obtaining medical certificates from authorized medical practitioners when unable to attend duty. (Paras 22, 23, 24)

(C) Service Law - Punishment - Proportionality - Power of High Court to modify penalty - Punishment of removal for an employee with sixteen years of service deemed shockingly disproportionate where no clear finding of willful misconduct is recorded; High Court may substitute punishment to bring finality to proceedings and avoid protracted litigation. (Paras 25, 26)

Facts of the case:
The petitioner, a constable with sixteen years of service, challenged her removal from service following disciplinary proceedings for unauthorized absence and non-compliance with transfer orders. The petitioner asserted her absence was due to medical grounds, claiming she sought treatment from private practitioners and provided medical documentation. The respondents contended the petitioner's absence was deliberate and intended to evade transfer, noting the petitioner failed to follow the prescribed departmental procedure for obtaining medical leave certificates.

Findings of Court:
The Court observed that while there was no explicit finding of willful absence in the disciplinary report, the evidence cumulatively suggested the petitioner's conduct was not entirely bona fide. However, considering the petitioner's long service, the Court found the extreme penalty of removal to be shockingly disproportionate to the proven charges.

Issues: The primary issues were whether the unauthorized absence constituted willful misconduct, whether the procedure for medical leave was correctly adhered to, and whether the punishment imposed was proportionate to the gravity of the proven charges.

Ratio Decidendi: The Court held that while disciplinary findings of fact are generally not subject to interference, the absence of a specific finding on the 'willfulness' of the conduct warrants a critical review of the imposed penalty. Where an extreme punishment like removal is imposed on a long-serving employee without conclusive proof of willful misconduct, the Court may intervene to modify the punishment to avoid further litigation.

Result: Petition partly allowed; the order of removal was modified to compulsory retirement with all entitled terminal benefits.

Table of Content
1. overview of disciplinary proceedings and factual background of the challenged dismissal. (Para 1 , 2 , 3)
2. petitioner's contention regarding medical necessity and procedural fairness in conduct. (Para 4 , 5 , 6 , 7 , 8 , 9)
3. respondent's argument on adherence to service rules and scope of judicial review. (Para 10 , 11 , 12 , 13 , 14)
4. interpretation of railway medical manual rules and determining unauthorized vs willful absence. (Para 15 , 16 , 17 , 18 , 19 , 20 , 21 , 22 , 23 , 24)
5. proportionality of punishment and court's discretion to modify penalties upon judicial review. (Para 25 , 26 , 27 , 28 , 29)

JUDGMENT :

MUNNURI LAXMAN, J.

1) The present writ petition challenges the enquiry report dated 12.09.2019 and the order of removal dated 26.12.2019 passed by the second respondent, Senior Divisional Security Commissioner, as well as the appellate order dated 30.06.2020 passed by the Deputy Inspector General, Railway Protection Force, Jabalpur.

2) The brief facts leading to the present proceedings are that the petitioner was working as a Female Constable at Kota and was permanently confirmed to the post on 28.07.2006. While she was serving under the Prosecution Office of the Railway Protection Force at Kota, the respondent authorities transferred her on 27.11.2018 to Sawai Madhopur on the ground of administrative exigency, and she was relieved from her existing position by proceedings dated 16.12.2018. The petitioner was on privilege leave on medical grounds, though without a sick certificate as required, until 25.11.2018, whereas the transfer order was issued on 27.11.2018. Thereafter, multiple communications were issued by the competent authority directing the petitioner to join her post at Sawai Madhopur. The petitioner, through the letter dated 10.12.2018, informed the Senior Divisional Commissioner, RPF, Kota about her medical condition and requested an extension of leave. On 12.12.2018, the petitioner’s mother also submitted a communication informing the authorities about the petitioner’s medical condition and her inability to attend duty. Despite this, the respondents continued to issue communications directing her to join at Sawai Madhopur.

3) The disciplinary proceedings were initiated on three counts. The first charge relates to disobedience of the transfer order dated 27.11.2018, inasmuch as the petitioner failed to join her post at Sawai Madhopur. The second charge relates to continuous absence from duty without following the prescribed procedure and to her failure to respond to the various communications issued by the respondents. The third charge is relating to non-compliance of the procedure to avail medical leave. The charge sheet was duly served in accordance with the prescribed procedure, calling upon the petitioner to submit her explanation. As no explanation was received, an Enquiry Officer was appointed. The Enquiry Officer issued notice to the petitioner commencing the enquiry; however, the petitioner neither responded to the notice nor participated in the enquiry proceedings. Consequently, the enquiry was conducted ex parte. During the enquiry, the department examined two witnesses and relied upon various documents. On the basis of the evidence on record, the Enquiry Officer found all three charges proved. The initial Disciplinary Authority communicated the enquiry report to the petitioner and sought her response. Upon receiving her reply, the initial Disciplinary Authority found that he was not authorised to impose the penalty of removal and, therefore, he referred the matter to the second respondent, who, by the impugned order, imposed the penalty of removal from service. The petitioner unsuccessfully challenged the order of removal passed by the Disciplinary Authority, and her appeal was also dismissed, concurring with the findings of the Disciplinary Authority. Aggrieved by the same, the present writ petition has been filed.

4) Heard both the sides.

5) The principal contention of th

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